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Executive Assistant

Antrim, Northern Ireland, United Kingdom

At Everway (formerly n2y/Texthelp), our goal is to lead the world in Neurotechnology software, helping transform the way we understand and are understood. 

We’re a global community of over 550 team members spanning seven countries, including the UK, USA, Norway, Denmark, Sweden, Australia, and New Zealand. By understanding and addressing the unique needs of each individual, we're creating a world where differences are recognized and valued. A world where everyone can thrive.

We can only achieve our goals and continue to grow by having high performing people in our team, people who share our goals and are passionate about our mission. We pride ourselves on our core values that are embedded within our culture. These are to be curious, have courage, and commit fully.

Join us at Everway - together, we can unlock the full potential of every mind.

About the role

The Executive Assistant is pivotal in enabling the CEO to operate efficiently, effectively, and strategically by managing schedules, communications, and key administrative functions in a fast-paced and dynamic environment. As a trusted partner to the CEO, the Executive Assistant will play a critical role in ensuring smooth operations, anticipating needs, and providing high-level support across a variety of tasks and projects.

They will thrive in a high-performing and mission-driven environment, bringing exceptional attention to detail, judgement, and professionalism to every interaction.

Main Responsibilities

Executive Support

  • Manage and prioritise the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as the primary point of contact for internal and external communications on behalf of the CEO.
  • Prepare briefing materials, agendas, and reports for meetings, and support with follow-up actions.
  • Support the CEO with confidential matters, correspondence, and sensitive information.
  • May be responsible for providing leadership and strategic direction to the administrative team.

Operational Coordination

  • Liaise with senior leadership and board members to coordinate meetings, logistics, and documentation.
  • Support efficient running of board meetings and SLT offsites including coordination with Five Arrows
  • Assist in the preparation and distribution of meeting papers and ensure timely communication with board members and their assistants.
  • Track and manage deadlines, actions, and priorities across the CEO’s portfolio.

Administrative Excellence

  • Handle expense claims, invoices, and document filing with accuracy and confidentiality.
  • Arrange travel where necessary, organise restaurants and entertainment as needed
  • Maintain systems for document management, records, and key contacts.
  • Provide general administrative support, including minute-taking, drafting correspondence, and data entry.

Project Support

  • Assist with the coordination of strategic initiatives and ad hoc projects as delegated by the CEO.
  • Prepare presentations or summaries as required.

Essential Criteria

  • At least 3 years’ experience as an Executive Assistant or in a similar high-level administrative role
  • Excellent organisational and time-management skills, with the ability to multitask and meet tight deadlines.
  • Exceptional written and verbal communication skills.
  • Strong attention to detail and accuracy.
  • High level of proficiency with Microsoft Office and/or Google Suite and calendar management tools.
  • Strong interpersonal skills and ability to build effective working relationships at all levels.

Desirable Criteria

  • Experience supporting C-suite executives in a dynamic, fast-paced environment.
  • Event planning or project coordination experience.

Please submit your application on our website by Wednesday, 23 July 2025.

Join our team and enjoy a competitive salary with bonus opportunities, flexible work schedules, and comprehensive health and wellness benefits. We offer flexible time off plans, career growth through development programs, and a collaborative, innovative culture where your ideas matter.  Ready to make an impact? Apply today and be part of a company that invests in your success!

We are committed to providing a Drug-Free Workplace for all employees.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

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