Compensation Salary Levels Audit and Adjustment RFP

Compensation Salary Levels Audit and Adjustment RFP

The Everybody Votes Campaign (EVC), is seeking a qualified and experienced compensation and benefits consulting firm to conduct a comprehensive audit of our current salary levels and recommend adjustments to ensure internal equity and external competitiveness. We are a national organization that partners with local organizations to register voters in communities of color. We have registered over 5.1 million people to vote, with 76% of those being people of color. We are committed to creating a more representative democracy by increasing voter registration in communities of color.

The selected consultant will be responsible for gathering and analyzing relevant data, conducting a comprehensive job evaluation, and developing a new or revised salary structure that is internally equitable, externally competitive, and aligned with the organization's compensation philosophy. The consultant will also recommend specific salary adjustments for individual employees to address any identified pay inequities.

Proposals will be evaluated based on the following criteria: experience and qualifications, methodology, project plan, budget, team and resources, and communication plan.

We are looking for a consultant who has a deep understanding of the importance of diversity, equity, and inclusion. We are also looking for a consultant who is committed to social justice and who has a track record of working with organizations that are committed to making a difference in the world.

We believe that a fair and equitable compensation system is essential to attracting and retaining the best talent. We are committed to creating a workplace where all employees feel valued and respected.

We look forward to receiving your proposals.

INTRODUCTION

Everybody Votes Campaign is seeking a qualified and experienced compensation and benefits consulting firm to conduct a comprehensive audit of our current salary levels and recommend adjustments to ensure internal equity and external competitiveness.

1. Background

The Everybody Votes Campaign (EVC) is committed to providing a fair and competitive staff compensation program that attracts, retains, and engages highly qualified individuals. We believe a strong compensation framework is crucial for achieving our mission of increasing voter registration in communities of color.

Our compensation philosophy centers on internal and external equity, ensuring fair pay for all roles while remaining competitive in the nonprofit sector. We emphasize transparency and employee value, utilizing a performance-based merit review system and linking individual goals to organizational objectives.

We strive for a living wage for all employees, setting a minimum base salary of $75,000 and aiming for market-leading salaries (75th percentile) across all positions. Our compensation framework includes a graded structure with defined salary ranges, allowing for career growth and advancement within the organization.

To establish this framework, we conducted thorough market research using reputable sources like ERI, PRM, and Nonprofit Times, considering factors like location (Washington, DC), industry (nonprofit), and organizational size. We adjusted for inflation and applied best practices for range development, ensuring a competitive and equitable compensation structure for all EVC staff.

This audit will help us refine our existing framework, ensuring it remains aligned with current market realities and continues to support our mission and values.

This summary highlights the key aspects of EVC's compensation philosophy and the existing framework, providing the necessary context for the RFP.

Scope of Work & Qualifications

The selected consultant will be responsible for:

• Data Collection and Analysis:
  • Job descriptions for all positions
  • Current salary ranges and actual salaries for all employees
  • Performance data, if available
  • Market data from reputable sources (e.g., Bureau of Labor Statistics, salary surveys)
  • Relevant internal and external demographic pay equity data
• Gather and analyze relevant data, including:
• Job Evaluation:
• Conduct a comprehensive job evaluation using a standardized methodology (e.g., point factor system, job grading) to determine the relative value of each position within the organization.
• Market Analysis:
• Conduct thorough market research to identify competitive salary ranges for all positions within the relevant labor market.
• Analyze market data to identify any significant pay gaps or inconsistencies.
• Salary Structure Development and Recommendations:
• Develop a new or revised salary structure that is internally equitable, externally competitive, and aligned with the organization's compensation philosophy.
• Recommend specific salary adjustments for individual employees to address any identified pay inequities.
• Develop a plan for implementing the recommended salary adjustments, including communication strategies and timelines.
• Reporting and Documentation:
  • Detailed analysis of current salary levels and market data
  • Recommendations for salary adjustments and a revised salary structure
  • Supporting documentation and data analysis
• Prepare a comprehensive report summarizing the findings of the audit, including:
• Project Management:
• Manage the entire project timeline and deliverables effectively.
• Maintain regular communication with the client throughout the project.

Proposal Requirements

1. Proposal Requirements

• Company (or Consultant) Overview:
• Briefly describe your (or your company), experience, and expertise in compensation consulting.
• Include a list of relevant client testimonials or case studies (minimum 2)
• Methodology:
• Describe your proposed methodology for conducting the salary audit and analysis.
• Detail the specific tools and techniques you will use.
• Project Plan:
• Outline a detailed project timeline and deliverables.
• Include a budget proposal for the project.
• Team:
• Identify the key personnel who will be working on the project and their qualifications.
• Communication Plan:
• Describe your approach to communication and project management.

Proposal Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Experience and Qualifications:
• Demonstrated expertise in compensation consulting and/or relevant industry experience.
• Methodology:
• Soundness and appropriateness of the proposed methodology.
• Project Plan:
• Clarity, comprehensiveness, and feasibility of the project plan and timeline.
• Budget:
• Competitiveness and justification of the proposed budget.
• Team and Resources:
• Qualifications and experience of the proposed team.
• Communication Plan:
• Clarity and effectiveness of the proposed communication plan.

Submission Q&A

Submission Instructions

• Proposals must be submitted February 15, 2025
• All submitted proposals must be formatted as PDFs and must not exceed four pages (not including budget)

1. Questions

Any questions regarding this RFP should be submitted in writing to HR@everybodyvotes.com by February 5, 2025

1. Disclaimer

EVC reserves the right to:

• Reject any or all proposals.
• Revise or amend this RFP at any time.
• Negotiate contract terms with the selected consultant.

1. Contact Information

• Manny Ayala | He/Him/His
• Director of People & Business Operations | Calendly