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Executive Assistant Coordinator
Manila
Key Responsibilities
Executive Support
- Own and optimize the CEO’s calendar, priorities, and communications.
- Anticipate needs and solve challenges before they become problems.
- Act as a trusted point of contact with internal teams and external partners.
- Manage travel, logistics, and critical details to keep things running smoothly.
- Handle sensitive and confidential matters with discretion.
Project Coordination
- Drive cross-functional projects, ensuring deliverables don’t fall through the cracks.
- Roll up your sleeves to build timelines, assign owners, and chase follow-ups.
- Connect the dots between teams (finance, legal, operations, product) to keep momentum.
- Simplify chaos — turn big ideas into clear, actionable steps.
- Keep the CEO and leadership updated with progress reports and next steps.
- Proven experience in office event coordination, corporate branding initiatives, and large-scale tradeshow organization.
What We’re Looking For
- Proven experience as an Executive Assistant, Project Coordinator, or similar role.
- Strong organizational skills with a bias for action.
- Clear communicator who can cut through noise and keep things moving.
- Comfortable juggling multiple priorities in a fast-changing environment.
- Proactive problem-solver with good judgment and common sense.
- Thrives under pressure and loves to “roll up their sleeves.”
Nice-to-Haves
- Experience in a startup or high-growth company.
- Exposure to project management tools (Asana, Trello, Notion, etc.).
- Background in healthcare, tech, or operations.
What Success Looks Like
- The CEO always has what they need, when they need it.
- Projects move forward without bottlenecks — deadlines are hit, teams are aligned.
- You keep the leadership team focused, organized, and accountable.
- You’re recognized as the go-to problem solver who makes things happen.
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