Chief of Staff / Executive Assistant

Chief of Staff/Executive Assistant

On-site | BGC, Taguig – Manila Office

About Nimbyx / EviSmart™

Nimbyx and EviSmart™ are reimagining the future of dentistry through AI-powered workflow automation and CAD design outsourcing. Trusted in over 26 countries, our mission is to make dental care smarter, faster, and better — and we’re achieving it through powerful technology that connects dentists, labs, and manufacturers worldwide.

About the Role

We are seeking a Chief of Staff / Executive Assistant to serve as a strategic partner and operational force multiplier to our executive leadership. This is not a traditional administrative role --- you'll be the trusted right hand who drives critical initiatives, manages complex projects, and ensures seamless execution across the organization. You'll operate as an extension of leadership, making key decisions, removing bottlenecks, and keeping the business moving forward at pace.

What You’ll Do

• Own end-to-end project management for strategic initiatives from kickoff to completion
• Drive cross-functional projects and initiatives without formal authority
• Create and maintain project dashboards, status reports, and executive communications
• Run effective meetings, drive accountability, and follow up relentlessly on action items
• Serve as a liaison between leadership and teams, vendors, and external stakeholders
• Manage executive calendar, travel, and stakeholder communications with precision
• Draft communications, presentations, and strategic documents on behalf of leadership
• Translate strategic vision into tactical execution plans and drive implementation
• Make sound decisions and represent leadership when the executive is unavailable
• Foster alignment and communication across multi-site operations and teams
• Drive continuous process improvement and operational excellence initiatives

What We’re Looking For

• 5-8+ years of experience in operations, consulting, project management, or similar strategic roles
• Experience in multi-site operations, vendor management, and process improvement
• PMP certification or equivalent project management credentials strongly preferred
• Proven track record managing 3+ concurrent complex projects with competing deadlines and stakeholders
• Background in HR, talent leadership, or people operations is a significant plus
• Exceptional written and verbal communication skills with ability to speak on behalf of leadership
• High emotional intelligence, judgment, and ability to navigate ambiguity
• Technology-savvy with proficiency in project management tools and productivity platforms
• Manila-based or able to commute to BGC for on-site work
• Proactive problem-solver who brings solutions, not just problems

What Success Looks Like

• Project Completion Rate: Delivering strategic initiatives on time with measurable outcomes
• Executive Productivity: Enabling leadership to focus on high-impact decisions by removing friction and managing complexity
• Cross-Functional Effectiveness: Successfully driving initiatives across teams without formal authority
• Proactive Problem-Solving: Identifying and resolving bottlenecks before they reach leadership
• Stakeholder Satisfaction: Earning trust as a credible, capable extension of executive leadership

Why Join Us?

• Meaningful Impact: Build software that powers global dental workflows and transforms patient care
• Team Culture: Join a collaborative, growth-focused team that values knowledge-sharing and creativity
• Room to Grow: Contribute to product development, learn from senior engineers, and develop your skills
• Perks That Matter: Competitive salary, benefits, and professional development opportunities

Ready to be the force multiplier behind bold leadership?

If you thrive on complexity, excel at execution, and want to drive impact at the highest levels, we'd love to hear from you. Apply now and share examples of complex projects you've led, initiatives you've driven, or operational transformations you've championed!