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Billing Coordinator

Washington, District of Columbia, United States

*** This is where your organization can create a consistent intro to all of your jobs, creating consistency in voice and messaging across all job posts

*** C'est ici que votre organisation peut créer une introduction cohérente à tous vos emplois, en créant une cohérence dans la voix et la messagerie dans tous les postes.

Summary: The Legal Billing Coordinator plays a critical role within the finance or accounting team of a law firm or corporate legal department. This position ensures accurate, timely, and compliant billing processes while supporting attorneys and clients through the billing cycle.

Responsibilities:

  • Prepare, edit, and finalize client invoices according to attorney instructions and client billing guidelines.
  • Maintain records relative to ADP WorkforceNow
  • Ensure proper coding of time entries and expenses.
  • Coordinate with attorneys and legal staff to resolve discrepancies or incomplete billing data.
  • Review invoices for compliance with client-specific billing rules and e-billing platform requirements.
  • Maintain knowledge of e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix).
  • Ensure compliance with internal billing policies and legal industry standards.
  • Upload and manage invoices in electronic billing systems.
  • Monitor invoice status and proactively address rejections or disputes.
  • Maintain accurate records in billing software (e.g., Elite, Aderant, Billblast).
  • Generate and distribute billing and accounts receivable reports.
  • Assist with monthly, quarterly, and year-end financial reporting as it relates to billing.
  • Track unbilled time and expenses and follow up as needed.
  • Respond to attorney and client inquiries regarding billing matters.
  • Assist attorneys in forecasting and budgeting client billings.
  • Provide training and support to attorneys and staff on billing procedures.
  • Work closely with accounting, collections, and legal teams to streamline workflows.
  • Participate in process improvement initiatives to enhance billing efficiency.
  • Support onboarding of new team members and contribute to documentation of billing procedures.

Required Skills:

  • Proven experience in legal billing or accounting roles, preferably within a law firm or legal department.
  • Familiarity with e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix).
  • Proficiency in billing software (e.g., Elite, Aderant, Billblast).
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Ability to collaborate effectively with attorneys and legal staff.
  • Strong analytical and problem-solving abilities.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

*** Similar to the introduction that can precede all job descriptions, an outro can also be formatted for consistency on all posts

*** Semblable à l'introduction qui peut précéder toutes les descriptions de poste, une outro peut également être formatée pour la cohérence sur tous les messages

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