Bank Reconciliation Analyst

About Us
We’re Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model.

As a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size.

Extenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support.

We generate revenue through two primary streams:

• Dedicated Team Members: Providing trained overseas talent with a recurring premium model, replacing one-time recruitment fees.
• Tailwind - SaaS Platform: A guest communication Software blended with our shared services team, supporting smaller operators typically with less than 50 units - helping Extenteam increase profitability while growing our product market fit and expanding TAM and service levels.

Extenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers.

Our Values:

• Commitment to Excellence: Continuously raising the bar and setting new standards in guest communications and service delivery. 
• Exceptional Collaboration: Thriving in a fast-paced, high-performance environment built on clear communication and teamwork. 
• Unified Purpose: Aligning behind a shared mission to drive success with an intense focus. One shared consciousness. 
• Data-Driven Decision-Making: Prioritizing data and results over emotions when making objective, professional decisions. 
• Emphasis on Details: Details matter at every level. Leaders are expected to have a deep understanding of the specifics and adopt a hands-on management style.

Our Leadership Philosophy

Our company embraces a management style inspired by the ideals of "founder mode," as championed by Airbnb’s Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.

To learn more about the "founder mode" philosophy and how it shapes our operations, you can explore this link. Understanding this mindset will provide valuable context for how we operate and what we value in our team members. 

The Bank Reconciliation Analyst is responsible for performing timely and accurate reconciliations of the company’s bank accounts. The role involves identifying discrepancies, investigating and resolving issues, and maintaining accurate financial records to ensure proper cash management and financial reporting.

Key Responsibilities:

• Bank Reconciliation: Perform daily, weekly, or monthly bank reconciliations, ensuring that company records align with bank statements.
• Data Analysis: Investigate and analyze discrepancies between bank balances and general ledger accounts, identifying issues such as missing transactions or errors in entries.
• Transaction Monitoring: Track cash transactions, such as deposits, withdrawals, wire transfers, and checks, ensuring accuracy and proper documentation.
• Reporting: Prepare detailed reports on reconciliation results, variances, and account discrepancies for senior management.
• Communication: Liaise with internal departments and banks to resolve discrepancies or issues related to financial transactions.
• Compliance: Ensure adherence to company policies, procedures, and accounting standards during the reconciliation process.
• Process Improvement: Recommend and implement process improvements to streamline the reconciliation process and reduce errors or inefficiencies.
• Month-End Closing: Assist with month-end financial closing activities by providing accurate bank reconciliation data for inclusion in financial statements.
• Audit Support: Provide support during internal and external audits by ensuring all reconciliations are completed accurately and on time.

Skills & Qualifications:

• Education: A degree in Accounting, Finance, or a related field is typically required.
• Experience: Previous experience in bank reconciliation or accounting roles is preferred.
• Technical Skills:
  • Microsoft Excel (Intermediate/Advanced).
  • Proficiency in YARDI is considered an asset.
• Attention to detail: Strong attention to detail and accuracy when reviewing financial data.
• Analytical skills: Ability to analyze tenant ledgers, payments, bank transactions, identify discrepancies, and propose solutions.
• Communication skills: Strong written and verbal communication skills for liaising with both internal teams and external parties.
• Problem-Solving skills: Strong ability to identify issues and resolve discrepancies efficiently.
• Organization: Ability to manage multiple accounts and prioritize tasks to meet deadlines.