Invoice Audit Accountant

About Us
We’re Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model.

As a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size.

Extenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support.

We generate revenue through two primary streams:

Dedicated Team Members: Providing trained overseas talent with a recurring premium model, replacing one-time recruitment fees.
Tailwind - SaaS Platform: A guest communication Software blended with our shared services team, supporting smaller operators typically with less than 50 units - helping Extenteam increase profitability while growing our product market fit and expanding TAM and service levels.

Extenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers.

Our Values:

Commitment to Excellence: Continuously raising the bar and setting new standards in guest communications and service delivery. 
Exceptional Collaboration: Thriving in a fast-paced, high-performance environment built on clear communication and teamwork. 
Unified Purpose: Aligning behind a shared mission to drive success with an intense focus. One shared consciousness. 
Data-Driven Decision-Making: Prioritizing data and results over emotions when making objective, professional decisions. 
Emphasis on Details: Details matter at every level. Leaders are expected to have a deep understanding of the specifics and adopt a hands-on management style.

Our Leadership Philosophy

Our company embraces a management style inspired by the ideals of "founder mode," as championed by Airbnb’s Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.

To learn more about the "founder mode" philosophy and how it shapes our operations, you can explore this link. Understanding this mindset will provide valuable context for how we operate and what we value in our team members. 

What This Role Is About:

We are seeking a detail-oriented Offshore Accountant to support our Accounts Payable and audit processes. This role will focus primarily on a historical “look-back” invoice audit project, with ongoing responsibilities reviewing incoming invoices to prevent duplicate or improper payments.

The ideal candidate has strong accounting fundamentals, an audit mindset, and the ability to independently investigate discrepancies across multiple data sources.

Your Main Responsibilities:

Key Responsibilities

1. Invoice Look-Back Audit (Primary Project)
   • Review previously paid invoices submitted by vendors not set up in our system, particularly those originally billed to prior management companies
   • Analyze whether invoices:

• Were legitimately payable by our organization
• Were previously paid by prior management companies
• May represent duplicate payments
  • Cross-reference invoices against:
• Historical payment records
• Vendor documentation
• Supporting invoice details
  • Compile a structured report of findings, including:
• Potential duplicate payments
• Questionable or unsupported payments
  • Support follow-up efforts by providing documentation needed to pursue vendor reimbursement for duplicate payments

1. Ongoing Invoice Review & Payment Validation

• Review incoming invoices received from previous management companies prior to payment approval
• Perform validation checks, including:

1. Confirm whether the invoice appears in prior management check registers
2. Determine whether the invoice was previously accrued in Accounts Payable by prior management
3. Coordinate with internal teams (Asset Management) to obtain approval before payment
   • Flag any risks of duplicate or improper payment
   • Maintain clear documentation of review steps and conclusions

What We’re Looking For:

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 2–5+ years of accounting, accounts payable, or audit experience
• Strong understanding of:

• Accounts Payable processes
• Invoice validation and reconciliation
• Audit procedures and documentation

Technical Skills

• Advanced proficiency in Microsoft Excel(data analysis, lookups, reconciliations)
• Experience working with PDF invoice documentationand record review
• Proficiency in Microsoft Office Suite
• Experience with procurement/AP systems such as Coupa is a plus

Key Competencies

• Strong attention to detail and investigative mindset
• Ability to work independently and manage flexible hours
• Clear documentation and communication skills

Work Structure

• Offshore, remote position
• Flexible working hours with expectation of meeting deadlines and deliverables
• Regular communication with U.S.-based accounting and asset management teams

Success in This Role Looks Like

• Identification of duplicate or improper payments
• Clear, well-documented audit trails
• Reduction in payment errors for new invoices
• Proactive communication of risks and findings

Technical Requirements:

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
• i5 11th Gen or higher
• Windows 11 / MacOS Catalina or higher
• Minimum of 8 GB RAM
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
• Back-ups in case of power or internet provider interruptions
• Good headset and webcam (preferably noise-canceling headset)

Why You’ll Love Working with Us: 

• Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.