Travel Coordinator

We are looking for a proactive and detail-oriented European Travel Coordinator to join our team full-time in Warsaw. This role is ideal for someone who thrives in fast-paced environments and enjoys handling logistics, travel planning, and operational support. While the main responsibility will be booking and coordinating business travel across Europe, the role will also involve light support with office operations as needed.

Why Join Exadel

We’re an AI-first global tech company with 25+ years of engineering leadership, 2,000+ team members, and 500+ active projects powering Fortune 500 clients, including HBO, Microsoft, Google, and Starbucks.

From AI platforms to digital transformation, we partner with enterprise leaders to build what’s next.

What powers it all? Our people are ambitious, collaborative, and constantly evolving.

What You’ll Do

• Book and coordinate international and domestic travel for employees across Europe (e.g., Ramp
• Organize flights, accommodations, transportation, and travel documentation
• Support employees with travel expense reporting and questions
• Work closely with project managers and coordinators to ensure smooth logistics 
• Maintain accurate records of trips in internal systems and help with reporting
• Occasionally assist with reception and office duties: welcoming guests, courier handling, minor administrative tasks 
• Help with internal events or wellness initiatives when required 

What You Bring

• Strong organizational skills and attention to detail 
• Professional and friendly communication style
• Comfortable using MS Office (especially Outlook and Excel) 
• Able to manage multiple requests and prioritize tasks effectively
• Available to work on-site at our Warsaw office (Emilii Plater 28) 

Nice to Have

• Experience in travel coordination, administration, or office support
• Familiarity with working in international or fast-paced environments
• Background in tourism, logistics, HR, administration, or a related field 

Language level

English -Intermediate

Polish - Upper-Intermediate

Legal & Hiring Information

• Exadel is proud to be an Equal Opportunity Employer committed to inclusion across minority, gender identity, sexual orientation, disability, age, and more
• Reasonable accommodations are available to enable individuals with disabilities to perform essential functions
• Please note: this job description is not exhaustive. Duties and responsibilities may evolve based on business needs

Advantages of Working with Exadel

Exadel is a global company, and benefits can vary depending on your location and contract type. Your recruiter will provide specific information about the benefits available to you.

• International projects
• In-office, hybrid or remote mode
• Medical healthcare
• Recognition program
• Professional & personal development opportunities
• Foreign languages classes
• Well-being program
• Corporate events
• Sports compensation
• Referral program
• Equipment provision
• Paid vacation & sick days