Job Application for Operations Associate at Factored

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Factored was conceived in Palo Alto, California by Andrew Ng and a team of highly experienced AI researchers, educators, and engineers to help address the significant shortage of qualified AI & Machine-Learning engineers globally. We know that exceptional technical aptitude, intelligence, communication skills, and passion are equally distributed around the world, and we are very committed to testing, vetting, and nurturing the most talented engineers for our program and on behalf of our clients.

We are seeking a dynamic, detail-oriented, and fast-learning professional to join the Operations Team. The ideal candidate is analytical, possesses strong problem-solving skills, is detail-oriented, is a fast learner, proactive, self-driven, and strives for excellence. You should be capable of collaborating with various departments to ensure processes are optimized and support key business decisions.

Functional Responsibilities

Support with the purchase, setup, and international shipment of laptops to employees and contractors to be delivered as part of the onboarding process
Track daily tasks with key dates: shipments, returns, reimbursements, and accounting deadlines
Oversee recovery of equipment during offboarding, including reverse logistics
Collaborate to manage up-to-date asset inventory, including records, locations, and responsible users
Manage bookings, purchases, shipments, and end-to-end logistical support
Request and organize supporting documents in internal platforms following established processes (invoices, vouchers, confirmations)
Provide internal support for questions related to operational processes and policies
Keep all operational documentation organized and accessible (Google Drive, RAMP app, Snipe)
Create purchase orders and ensure timely delivery and compliance with agreed terms
Coordinate travel, corporate events, and both in-person and remote meetings
Continues process improvement and efficiency
Support different departments to create a workflow of their processes and define policies
Elaborate department reporting to track P&L and Operations results
Handle special cases and business operations requirements as needed

Qualifications:

A Bachelor's degree in Business, Engineering, Economics or a related field.
At least, 2 years of proven track record.
Proficiency in Microsoft Office Package and G-suite tools.
Exceptional analytical thinking, keen attention to detail, and advanced problem-solving skills.
Strong communication and interpersonal skills, enabling clear collaboration across departments.
Fluency in English, combined with the ability to thrive in high-pressure, fast-paced environments.
Tech-savviness, startup flexibility, and a collaborative approach, making you a valuable team player.
A proactive, self-driven mindset, with a passion for continuous learning and growth.

#LI-REMOTE

At Factored, we believe that passionate, smart people expect honesty and transparency, as well as the freedom to do the best work of their lives while learning and growing as much as possible. Great people enjoy working with other passionate, smart people, so we believe in hiring right, and are very selective about who joins our team. Once we hire you, we will invest in you and support your career and professional growth in many meaningful ways. We hire people who are supremely intelligent and talented, but we recognize that intelligence is not enough. Perhaps more importantly, we look for those who are also passionate about our mission and are honest, diligent, collaborative, kind to others, and fun to be around. Life is too short to work with people who don’t inspire you.

We are a transparent workplace, where EVERYBODY has a voice in building OUR company, and where learning and growth are available to everyone based on their merits, not just on stamps on their resume. As impressive as some of the stamps on our resumes are, we recognize that human talent and passion exist everywhere, and come from many backgrounds, so stamps matter much less than results. All of us are dedicated doers and are highly energetic, focusing vehemently on execution because we know that the best learning happens by doing. We recognize that we are creating OUR COMPANY TOGETHER, which is not only a high-performing fast-growing business but is changing the way the world perceives the quality of technical talent in Latin America. We are fueled by the great positive impact we are making in the places where we do business and are committed to accelerating careers and investing in hundreds (and hopefully thousands) of highly talented data science engineers and data analysts.

In short, our business is about people, so we hire the best people and invest as much as possible in making them fall in love with their work, their learning, and their mission. When not nerding out on data science, we love to make music together, play sports, play games, dance salsa, cook delicious food, brew the best coffee, throw the best parties, and generally have a great time with each other.

Operations Associate

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