Job Application for Talent Operations Assistant at Factored

New

Factored was conceived in Palo Alto, California by Andrew Ng and a team of highly experienced AI researchers, educators, and engineers to help address the significant shortage of qualified AI & Machine-Learning engineers globally. We know that exceptional technical aptitude, intelligence, communication skills, and passion are equally distributed around the world, and we are very committed to testing, vetting, and nurturing the most talented engineers for our program and on behalf of our clients.

We are seeking a Talent Operations Assistant to join our team. This role's primary function is to serve as the operational backbone of the TalentOps team. You will support the end-to-end talent journey by ensuring all logistical and data-related tasks are executed quickly and efficiently. The goal is to streamline our talent fulfillment processes, freeing up senior team members to focus on strategic initiatives.

Functional Responsibilities:

Manage the onboarding and data merging process for new engineers, ensuring seamless transition from the candidate pipeline.
Accurately labeling and managing information on engineers and candidates will help maintain and update critical internal databases (e.g., Airtable, Jira, and GoogleSheets).
Manage interview scheduling and logistics, ensuring clear communication between candidates, engineers, and internal stakeholders to guarantee a timely and organized interview process and preparation sessions.
Support the Talent Operations team in daily activities that drive efficiency and contribute to overall business growth.
Update and maintain presentations and talent systems with accurate and relevant information, ensuring data integrity and visibility across the pipeline.
Assist with preparation and follow-up for engineer processes, including gathering intel, generating documentation, and tracking pipeline activities.
Proactively identify opportunities to improve operational processes and suggest innovative solutions.
Collaborate with Program Leads to ensure alignment, consistency, and smooth execution of Talent Operations initiatives.

Qualifications:

Bachelor´s degree in business administration, international business, or related fields.
+1 year of experience in Business/ Operations roles.
Demonstrates proactive approaches to problem-solving with strong decision-making capability.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks.
You must be highly detail-oriented and comfortable wearing many hats.
Excellent verbal and written communication skills in English and Spanish are a must-have.

Nice to Have:

Experience in operations, working with and maintaining databases, managing communication between cross-functional teams, and a willingness to take on any task necessary to get the job done.
Calendaring and project management tool expertise
Excellent Google Suite (Calendar, Docs, Sheets, Slides,) knowledge, or similar tooling.

At Factored, we believe that passionate, smart people expect honesty and transparency, as well as the freedom to do the best work of their lives while learning and growing as much as possible. Great people enjoy working with other passionate, smart people, so we believe in hiring right, and are very selective about who joins our team. Once we hire you, we will invest in you and support your career and professional growth in many meaningful ways. We hire people who are supremely intelligent and talented, but we recognize that intelligence is not enough. Perhaps more importantly, we look for those who are also passionate about our mission and are honest, diligent, collaborative, kind to others, and fun to be around. Life is too short to work with people who don’t inspire you.

We are a transparent workplace, where EVERYBODY has a voice in building OUR company, and where learning and growth are available to everyone based on their merits, not just on stamps on their resume. As impressive as some of the stamps on our resumes are, we recognize that human talent and passion exist everywhere, and come from many backgrounds, so stamps matter much less than results. All of us are dedicated doers and are highly energetic, focusing vehemently on execution because we know that the best learning happens by doing. We recognize that we are creating OUR COMPANY TOGETHER, which is not only a high-performing fast-growing business but is changing the way the world perceives the quality of technical talent in Latin America. We are fueled by the great positive impact we are making in the places where we do business and are committed to accelerating careers and investing in hundreds (and hopefully thousands) of highly talented data science engineers and data analysts.

In short, our business is about people, so we hire the best people and invest as much as possible in making them fall in love with their work, their learning, and their mission. When not nerding out on data science, we love to make music together, play sports, play games, dance salsa, cook delicious food, brew the best coffee, throw the best parties, and generally have a great time with each other.

Create a Job Alert

Interested in building your career at Factored? Get future opportunities sent straight to your email.

Talent Operations Assistant

Apply for this job