Office Administrator

Fairchild Imaging, headquartered in San Jose, California is a specialty image sensor design and manufacturing company with deep experience in developing leading edge performance CMOS image sensors. Our portfolio of image sensors can be found in many high-performance imaging applications like space exploration, medical x-ray, sciences, quantum computing, machine vision, low light, and 360 situational awareness.

We are seeking an Office Administrator to support our leadership team and contribute to the smooth operation of our workplace. This is a hands-on, versatile role for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating a positive and productive experience for employees and visitors.

The Office Administrator will provide day-to-day administrative and coordination support to the leadership team, while also partnering with Human Resources, Marketing, and Facilities on a variety of projects and operational needs. The ideal candidate is a proactive team player who can easily shift priorities, anticipate needs, and work effectively with people at all levels of the organization.

Key Responsibilities

Leadership Team Support

• Coordinate and support leadership meetings, including scheduling, room setup, agendas, materials, and follow-up as needed.
• Arrange team lunches, catering, refreshments, and other meeting-related logistics.
• Assist with planning and coordinating company events, leadership gatherings, and employee activities.
• Provide administrative support to the leadership team on special projects and day-to-day needs.
• Anticipate leadership needs and proactively address logistical and administrative requirements.
• Handle confidential information with discretion and professionalism.

Human Resources Support

• Assist HR with employee communications, meetings, events, and administrative projects.
• Support onboarding activities, employee engagement initiatives, and company-wide programs.
• Help coordinate employee events, recognition activities, and other HR-sponsored initiatives.
• Provide general administrative assistance to the HR team as needed.

Marketing Support

• Assist with marketing meetings, events, presentations, and administrative coordination.
• Support the preparation of materials, supplies, and logistics for internal and external events.
• Partner with Marketing on special projects and other administrative needs.

Facilities & Office Operations

• Support daily office operations and help maintain an organized, welcoming, and functional workplace.
• Coordinate meeting room readiness, office supplies, catering, and other workplace logistics.
• Partner with Facilities on office needs, vendor coordination, and workplace projects.
• Assist with maintaining common areas and ensuring the office is prepared for employees, visitors, and meetings.
• Identify opportunities to improve office processes, efficiency, and the overall employee experience.

General Administrative Support

• Manage multiple priorities and respond to changing business needs with flexibility and a positive attitude.
• Collaborate with employees and cross-functional teams to ensure projects and activities are completed effectively.
• Provide backup support for administrative tasks and other duties as assigned.
• Contribute to a culture of teamwork, accountability, and service.

Qualifications

• 2+ years of experience in office administration, administrative coordination, executive support, or a related role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while collaborating effectively with a diverse range of colleagues.
• Strong attention to detail and follow-through.
• Professionalism, discretion, and sound judgment when handling sensitive information.
• Willingness to be hands-on and assist wherever needed in a dynamic work environment.

Fairchild Imaging provides our employees with a range in benefits offerings that includes:

• 9/80 Schedule - You get every other Friday off!
• Medical, Dental and Vision coverage with multiple plan offerings
• Health Savings Account with an employer contribution annually
• 401(k) retirement plans with Employer matching
• Tuition Reimbursement
• Generous Paid Time Off and Company Holidays

The hourly salary rate for this role is $35-38. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications. 

Fairchild Imaging is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.