Office Manager
fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
With nearly $3B in annual retail sales, fairlife’s portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health.
A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
To learn more about fairlife and its complete line of products, please visit fairlife.com.
Job Purpose: The Office and Facilities Manager will cultivate a professional, safe, and enjoyable work environment that is employee-centric and engaging. This role requires a high degree of professionalism, initiative, and independence in managing office and facility operations.
responsibilities:
- Proactively plan and execute site-wide events, employee engagement activities, and celebrations, including set-up and clean-up support
- Implement and manage office policies and procedures to ensure smooth and efficient operations.
- Build and manage relationships with vendors (including but not limited to uniforms, janitorial, vending, etc.) ensuring high levels of service.
- Applies initiative, proactive planning, situational awareness and attention to detail to make certain the Company optimizes budgets focused on facilities and office management.
- Responsible for designing, sourcing, and managing the production and inventory of team swag to enhance brand visibility and foster team spirit.
- Manage and coordinate all catering orders to ensure high-quality food and service for team events and meetings.
- Manage collective office seating regarding capacity and new employee onboarding, including preparing workstation, scheduling tech setup, etc.
- Create and manage site-wide calendar to provide complete view of all events, visitors, and large meetings going on at any time
- Manage and provide day of support for group visits to the plant. Ensuring all logistics, catering, and materials, are organized and managed effectively.
- Develops office safety guidelines with the safety team
- Partners with HR Specialist on community engagement events and/or partnerships
- Manage the Receptionist; serve as back up to the Receptionist, as needed.
- Assist with site-wide communications and updating message boards.
- Owns, manages, and organizes the team storage spaces in the office, including development and enforcement of office organization guidelines.
- Maintain responsibility for general office upkeep and “look and feel.” This includes keeping lunchrooms and supply areas stocked, clean and functional, and office equipment working.
- Collaborate with company-wide colleagues to achieve common objectives and share best practices regarding office and facilities and events
- Assist the People team with onboarding and offboarding tasks as needed
- All other duties, as assigned.
skills/qualifications required:
- 3+ years of office or facilities management experience required
- Bachelor’s Degree or equivalent preferred
- Experience in manufacturing preferred
- Proven ability to lead, collaborate, analyze, and make important judgment calls
- Strong attention to detail and the ability to manage multiple responsibilities and priorities while adhering to deadlines
- Strong written and verbal communication skills
- Previous experience managing direct reports
- Ability to handle ambiguity and work in a fast-paced, entrepreneurial environment
working conditions and physical requirements:
- 8 hours sitting/standing/walking
- Ability to lift up to 50 lbs.
position location: Goodyear, AZ
reports to: HR Manager
Travel requirements: <10%
exempt/nonexempt: Exempt
fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email careers@fairlife.com.
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