Bookkeeper

Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 17,000 units under management. Fairstead’s commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management.

Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator.

Fairstead’s Core Values: Innovation, Determination, Integrity, Humility, Empathy and Partnerships

We are seeking a highly experienced and detail-oriented Senior Bookkeeper to join a private family office, with a focus on maintaining accurate financial records, reviewing daily credit card and bank activity, and supporting the overall financial activity of the family. The ideal candidate will have a minimum of 10 years of relevant experience, ideally within a family office. This role requires a disciplined, hands-on professional who can proactively monitor daily transactions across multiple accounts and produce tailored financial reports. Discretion, precision, and the ability to handle complex, confidential financial matters are essential. Proficiency in QuickBooks, Excel, and strong communication skills are a must, as is the ability to collaborate effectively with external advisors and internal stakeholders.

Responsibilities:

• Maintain accurate family expense activity, including flagging any discrepancies.
• Process and reconcile accounts payable/receivable, bank accounts, and credit card statements
• Prepare weekly, monthly, quarterly, and annual financial reports for internal stakeholders and external advisors
• Track capital contributions, distributions, and intercompany transactions
• Liaise with external CPAs for tax payments and refunds, compliance, and annual filings
• Maintain proper documentation and filing for all transactions and agreements
• Ensure compliance with internal controls and evolving regulatory requirements
• Handle confidential financial information with the highest degree of discretion

Requirements:

• Minimum 10 years of bookkeeping/accounting experience, preferably in a family office or private wealth environment
• Experience with brokerage accounts is a plus
• Experience working with UHNW individual 
• Proficiency in NetSuite, QuickBooks (Online and Desktop), Excel, and document management systems
• Experience managing complex ownership structures, including multi-tiered LLCs and trusts
• High attention to detail, strong analytical skills, and ability to work independently
• Excellent organizational and communication skills
• Bachelor’s degree in Accounting, Finance, or related field preferred; relevant certifications (e.g., CPA, CB, or CMA) a plus

Diversity in backgrounds and experiences is key to Fairstead’s success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.