Capital Improvements Project Manager

Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 17,000 units under management. Fairstead’s commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management.

Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator.

Fairstead’s Core Values: Innovation, Determination, Integrity, Humility, Empathy and Partnerships

As Capital Improvement Project Manager, under general direction, you will plan, organize, direct and coordinate all activities related to the design, financing, and construction of Fairstead’s capital improvement projects on a national scale; and to do related work as required. Capital Improvement Projects are defined as ad hoc projects as identified by Asset Management and Property Management throughout the portfolio.

Responsibilities:

• Plans, organizes and directs the work of the Capital Improvements (Capex) projects
• Supervises, trains and evaluates the work of staff and third parties
• Leads Capex improvements through identification of scope through the lens of an Owner’s representative and conducts proper bidding processes to ensure best cost and most efficient scope on a project to project basis
• Reviews trade and consultant proposals, bids and contracts
• Works closely with Asset Management and other departments in developing joint administrative procedures and solving complex design/construction issues;
• Reviews Property Capital Needs Assessment (PCNA);
• Provides guidance on Reserve for Replacement expenditures;
• Reviews property inspection reports (NSPIRE) as flagged by Fairstead Management on an as needed basis;
• Provide technical guidance and assistance in advance of Management and Occupancy Reviews (MOR) in coordination with Property Management;
• Ensure NSPIRE Health and Safety deficiencies are closed out; provide guidance in closing out MOR findings at Property Management’s request.
• Maintains positive working relationships with REAC coordinators and Account Executives in HUD field offices and HQ and with the Performance Based Contract Administrators (PBCAs).
• Work with Property Management to monitor code violations, track remediation and close-out
• Participates in the preparation of the Capex budgets
• Formulates improvements and implements changes within the Capex standard operating procedures (SOP)
• Prepares and/or reviews reports and correspondences
• Makes presentations updates to Managing Director of Asset Management, Construction and/ or CEO
• Prepares requests for bids and contracts for work performed by consultants, architects, landscape architects and building contractors and award of such contracts;
• Develops and monitors project schedules, timelines and budgets;
• Ensures compliance of Capex projects directly or through expeditors/architects/contractor(s) including permitting, violation dismissal, certificate of occupancy maintenance, and sign offs

Requirements:

• Principles and practices of urban design, landscape architecture, architecture and/or engineering related building or property improvement and development
• Redevelopment principles and practices
• Willing to travel 50%-75% of time
• Principles and practices of supervision, asset improvement, project budgeting and construction
• Laws and codes related to land use planning, zoning in design and construction
• Understanding of organization of functions of public governmental agencies
• Relevant experience in the construction industry using technical ability to manage contractors and architects
• Effective leadership abilities and conflict management
• Strong collaboration and organizational skills, attention to details, excellent communication abilities, including writing, active listening and soft skills
• Knowledge of managing consultant and construction budgets
• Good planning skills, including design assist execution, resource allocation and contingencies
• Understanding construction/building equipment, including safe operating practices and signs of maintenance issues
• In-depth understating of local, state, and federal construction regulations
• Site Safety Licenses i.e. OHSA 30 etc.
• Knowledge of Microsoft Office, Project and Bluebeam
• Experience in web-based project management programs
• Degree in architecture, engineering, construction, or on-the-job training, viewed favorably

Diversity in backgrounds and experiences is key to Fairstead’s success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.