Project Manager, RealPage System Administrator

Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 25,000 units under management. Fairstead’s commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management.

Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator.

Fairstead’s Core Values: Innovation, Determination, Integrity, Humility, Empathy and Partnerships

The Project Coordinator will play a critical role in supporting the Chief of Staff in managing organizational priorities, cross-functional initiatives, and strategic projects. This position is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys working across departments, and can balance multiple priorities while ensuring deadlines are met.

Responsibilities

Project Management Support

• Assist the Chief of Staff in coordinating cross-departmental projects and initiatives, ensuring alignment with company goals and timelines.
• Develop and maintain project trackers, timelines, and status reports to monitor progress, identify risks, and escalate issues when necessary.
• Support preparation and follow-up for executive meetings, including agenda setting, note taking, and tracking action items to completion.

Communication & Coordination

• Act as a liaison between the Chief of Staff, executives, and project teams to ensure smooth information flow and accountability.
• Draft, review, and distribute communications related to project updates, policies, and strategic initiatives.
• Support the preparation of executive-level presentations, briefing materials, and reports for internal and external stakeholders.

Operational & Administrative Support

• Organize and coordinate meetings, workshops, and events related to strategic initiatives.
• Assist in compiling data and conducting research to inform decision-making and project planning.
• Maintain project documentation, ensuring accessibility, accuracy, and confidentiality.

Requirements: 

• Bachelor’s degree in Business Administration, Project Management, or related field preferred.
• 2–4 years of relevant experience in project coordination, operations, or executive support.
• Experience in a fast-paced, multi-stakeholder environment strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with project management and productivity tools (e.g., MS Office, Asana, Smartsheet, or similar).
• Strong problem-solving skills with attention to detail.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Collaborative team player who is comfortable engaging with all levels of the organization

Diversity in backgrounds and experiences is key to Fairstead’s success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.