Private Events Assistant

Job Title: Private Events Assistant

Department: Private Events

Reports to: Private Events Specialist

Position Summary:

We are seeking a dedicated and organized Day of Event assistant to join our private events team at TQL Stadium. As a key part of our team, you will play an essential role in executing seamless and memorable private events, including corporate meetings, fundraisers, galas, and internal FC Cincinnati events. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys collaborating with multiple departments to ensure the success of each event.

What You’ll Do:

• Primarily Point of Contact for Internal Events: Work closely with various internal departments to coordinate and organize event details.
• Execute and Manage External Events: Oversee and assist in the coordination of private events, including corporate meetings, fundraisers, galas, and internal FCC events.
• Client Walkthroughs: Conduct final walkthroughs with clients of the event space prior to their event to ensure all needs are met.
• Pre-Event Coordination: Assist clients with event setup and preparations in advance of the event day, including coordination with third-party vendors on delivery and setup details.
• Vendor and Logistics Management: Work closely with third-party vendors to ensure timely delivery and proper setup of equipment and event materials.
• Serve as the Day of Event Coordinator: Be the main point of contact for clients on event day, ensuring all event details are executed smoothly, they have everything they need, and that their expectations are met.
• Ensure Event Area Readiness: Ensure all event areas, including catering spaces, meeting rooms, and any other involved areas, are clean, properly set up, and ready for the event.
• Report Feedback: Gather and report client feedback after the event to the private events department to continuously improve future events.
• Collaboration with Stadium and Event Operations Teams: Communicate effectively with various teams (Stadium & Event Operations, Sales, Guest Experience, Security, Grounds Crew, Audio Visual, and Housekeeping) to meet client expectations and deliver successful events.
• Interpret Event Documents: Read and interpret floor plans, Banquet Event Orders (BEOs), and menus to ensure all event arrangements align with client requirements and expectations.
• Represent FC Cincinnati Professionally: Always present yourself and represent FC Cincinnati and its affiliates in a professional and positive manner.
• Additional Tasks: Perform other related tasks and duties as assigned to support the overall success of private events at TQL Stadium.

What You’ll Bring:

• Ability to work under pressure in a fast-paced, dynamic environment.
• Ability to effectively collaborate with multiple departments and external vendors.
• Flexible and adaptable to meet client needs and changing event requirements.
• Strong attention to detail and ability to execute tasks with a high level of accuracy.

What You’ll Need:

• Prior experience in event coordination or hospitality preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Must be able to work evenings, weekends, and holidays as required.
• Ability to lift and move event materials, supplies, and equipment as needed.

Why You’ll Love FCC:

• FCC welcome gifts
• Resume and profile reviews
• Tour of TQL Stadium and MHTC
• Community volunteer opportunities
• Discount off team store merchandise
• Job shadow opportunities
• Paid hourly and/or college credit opportunities.

About FCC

Founded in 2015, FC Cincinnati is a Major League Soccer team based in Cincinnati, Ohio. After achieving significant growth and success in the United Soccer League, the team joined MLS in 2019. FCC won the 2023 Supporters’ Shield – the annual award given to the team with the most points in the regular season – and clinched a spot in the 2023 MLS Playoffs for the second straight year. With a diverse ownership group with strong ties to Cincinnati, the club strives to unite the community both on and off the pitch through FCC Foundation, and its dedication to improving the lives of children through soccer and those in the West End Community. FC Cincinnati are committed to ongoing growth and recognizing the vital importance of company culture. The club’s DNA code, created by the staff for the staff, is actively implemented every day. FCC have been recognized locally and nationally as one of Sports Business Journal’s Best Places to Work in Sports 2023, named to the Honor List as one of “75 Great Sports Companies to Call Home.”; on the Business Courier’s Fast 55 as one of Greater Cincinnati’s fastest growing private companies; and named to The Enquirer’s Top Workplaces 2024.

Learn More!

TQL Stadium: learn more

Mercy Health Training Center: learn more

MLS NextPro:  learn more

FC Cincinnati is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.