Back to jobs
New

Install Coordinator

Las Vegas, NV

Job Summary

We are looking for an experienced and highly organized HVAC Install Coordinator. The successful candidate should be detail-oriented, dependable, and able to manage multiple installation projects in a fast-paced residential service environment. This position is responsible for coordinating installation technicians, managing installation schedules, organizing job paperwork, and ensuring all required city permits, inspections, and regulatory requirements are completed accurately and on time. The Install Coordinator will work closely with installers, sales teams, customers, subcontractors, city permitting departments, and internal teams to ensure a seamless installation process from sale through completion.

Key Responsibilities

  • Coordinate and manage the HVAC permitting process, including submitting permit applications, providing required documentation, tracking permit status, and ensuring permits are obtained prior to installation.
  • Communicate directly with city and municipal permitting departments to address questions, provide documentation, resolve issues, and ensure projects remain on schedule.
  • Schedule and coordinate required city inspections for HVAC installations and track inspection results through completion.
  • Partner with third-party permit/HERS providers to ensure all local permitting, regulatory, and compliance requirements are met.
  • Dispatch installation technicians and coordinate schedules to ensure efficient and timely completion of residential HVAC installations.
  • Manage the installation calendar and coordinate logistics for upcoming installation projects.
  • Process and review sales paperwork to ensure all required documentation is complete and accurate.
  • Create and maintain organized job folders containing sales paperwork, permits, inspection documentation, equipment information, and other required project documents.
  • Review upcoming installations to ensure all necessary equipment, materials, permits, paperwork, and resources are in place.
  • Calculate and track installer task pay based on completed work and company policies.
  • Coordinate cranes, subcontractors, and other specialty services required for installations.
  • Communicate professionally with customers regarding installation schedules, permits, inspections, and project requirements.
  • Assist with payment collection by coordinating with customers and the accounting team.
  • Monitor equipment and inventory needs and communicate shortages or scheduling concerns to the appropriate teams.
  • Collaborate with sales, warehouse, accounting, dispatch, installation teams, subcontractors, and other departments to ensure a smooth project workflow.
  • Maintain accurate records and documentation throughout the installation process.
  • Complete all assigned tasks in accordance with company quality, safety, customer service, and regulatory standards.

Qualifications & Requirements

  • 2+ years of experience in HVAC, construction, installation coordination, project coordination, or a related field preferred.
  • Previous experience coordinating permits, inspections, or municipal requirements is strongly preferred.
  • Experience communicating with city permitting departments, inspectors, or government agencies is a plus.
  • Knowledge of residential HVAC installation processes and industry regulations preferred.
  • Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities.
  • Excellent verbal and written communication skills.
  • Strong attention to detail, particularly with permits, paperwork, scheduling, and regulatory requirements.
  • Ability to identify and resolve issues that could delay installations, permits, or inspections.
  • Ability to work independently and cohesively with installers, customers, sales teams, subcontractors, and management.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • Experience with HVAC scheduling or field-service management software is a plus.
  • Professional and customer-focused approach when communicating with homeowners, city personnel, contractors, and internal teams.

Benefits

  • Competitive Pay Rate
  • Health Coverage: Comprehensive benefits - Medical, Dental, Vision insurance
  • Company-paid Life Insurance
  • 401(k) with 50% company match
  • Paid vacation and holidays
  • Training & Development: Opportunities to grow within the HVAC and home-services industry
  • Company Culture: Supportive, inclusive, and team-oriented work environment

WORK ENVIRONMENT

Works in a professional office environment using computers, phones, and standard office equipment. Primarily seated with occasional standing and walking. Must be able to communicate effectively with customers and team members and accurately exchange information in person and by phone. Reasonable accommodations may be made to perform essential functions.

#FTP

Pay Range

$23 - $28 USD

About Fetch-A-Tech:

At Fetch-A-Tech, our mission is to provide all residents of Las Vegas and the neighboring areas with the highest standards and quality of plumbing and indoor comfort. As plumbing & AC experts, we do this by offering top notch services and products, as well as by educating our customers and protecting our integrity at all times. We offer a competitive pay structure and ongoing training and support for all employees, ensuring our ability to serve our customers in the best way we can, and we will certainly stop at nothing until our customers are fully satisfied with our services.

We are an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.

Privacy Policy

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...

Are you authorized to work in the US?

Select...
Select...
Select...

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.
Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Fetch-A-Tech’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.