Associate, Executive Support & Health Communications

INTRODUCTION

About FGS Global - 

FGS Global is a strategic advisory and communications consultancy, with over 1200 multidisciplinary experts across the world’s major financial, government, business, and cultural centers. The firm is an acknowledged leader in crisis, corporate reputation, public affairs and capital markets, M&A advisory and boardroom communication counsel. FGS Global supports its clients in addressing a myriad of stakeholder concerns by leveraging its research and insights, media placement, content, digital, and data capabilities. The company was created in December 2021 by combining Finsbury, Hering Schuppener, The Glover Park Group, and Sard Verbinnen & Co. FGS Global serves its client base from 27 cities worldwide, including U.S. Offices in New York, Washington, D.C., Los Angeles, Boston, Chicago, San Francisco, South Florida, and Houston.  

FGS Global (FGS), a leading strategic communications and government relations firm, is seeking an organized and detail-oriented professional to join the firm’s Strategic Communications Health practice and provide administrative support to one of the firm’s founding senior executives. This position will be based in our Washington, D.C., office.

RESPONSIBILITIES

Heavy administrative support for a founding member of the firm, including:

• Managing all aspects of schedule
• Preparing and submitting expense reports
• Coordinating and booking travel
• Filtering internal and external requests
• Providing personal assistant support
• Coordinating for internal and external meetings and events, including venue/room bookings, catering, tech support, agendas, note-taking, and coordination of materials
• Proactively identifying and addressing any immediate concerns or obstacles to ensure workflow moves smoothly
• Managing sensitive matters with a high level of confidentiality and discretion
• Responding to requests outside of regular business hours as needed

Client work in support of the executive and other health accounts, including:

• Basic writing and research tasks (including emails, meeting agendas, messaging documents, press materials, client documents, owned media content, etc.)
• Preparing briefing documents, talking points, etc.
• Assisting in prep for meetings/pitches
• Monitoring and/or compiling daily press clips for multiple clients
• Building and maintaining press lists
• Pitching wide variety of media contacts

ATTRIBUTES

• Bachelor's degree in a related field, plus 1-2 years of relevant internship or corporate experience
• Interest in health industry
• Experience in providing operations/administrative support in comparable settings, and/or in supporting executives or other equivalent leaders/principals
• Experience in communications field, particularly media, preferred
• Strong time management and organizational skills and the ability to manage and coordinate multiple projects at once with little direction
• Experience booking travel and related accommodations, planning itineraries, and thinking creatively to maximize time and efficiency
• Strong writing and research skills
• Solid knowledge of MS Office Suite with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; strong propensity to think multiple steps ahead and anticipate needs, challenges, and questions.
• Ability to exercise intense discretion and confidentiality in a professional manner
• Ability to adapt to new conditions, assignments and deadlines and apply appropriate judgment; enjoys a challenge

We offer medical, dental and vision plans, life insurance, short-term disability, long-term disability and AD&D plans, 401(k) with company matching contribution, technology reimbursement, discretionary bonuses, and paid time off to eligible full-time employees.  

FGS Global provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, or genetics. In addition to United States federal law requirements, FGS Global complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.  

When you submit an application, we collect certain personal information about you for the purpose of evaluating your qualifications for the position. For more information about our privacy practices, please visit our privacy policy at https://fgsglobal.com/privacy.  

Candidates must be authorized to legally work in the United States and not require sponsorship for an employment visa now or in the future.