Executive Business Partner to CEO - San Francisco Bay Area

Fictiv Exists to Enable Hardware Innovators to Build Better Products, Faster

Fictiv, coined the “AWS of manufacturing,” is a leading technology company transforming the $350 billion manufacturing industry. Our cutting-edge cloud platform uses AI and machine learning algorithms to help companies build hardware at the speed of software. Come join our growing team!

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***Position is located in the San Francisco Bay Area***

Impact In This Role

Are you a proactive, detail-oriented professional with a passion for making things run smoothly behind the scenes? Fictiv is seeking an exceptional Executive Business Partner to support our Founder & CEO - if you thrive in dynamic environments and have a "can-do" attitude, we want to hear from you!

You will report to our Founder & CEO.

In addition to your application submission, please include a Cover Letter titled: Executive Business Partner Super Hero!

What You’ll Be Doing

• Provide comprehensive and complex support to the CEO; manage calendars, schedule meetings, schedule customer visits and coordinate board members, etc.
• Anticipate the needs of the CEO and the organization, oversee special projects and organize/coordinate executive outreach and external relations efforts
• Lead or support strategic initiatives and projects that span across the organization or involve multiple departments and functions
• Build and maintain relationships with customers/prospects and coordinate business development efforts with Executive Leadership Team
• Maintain and update critical documentation, including spreadsheets, expense reports, and travel itineraries, ensuring accuracy, organization, and timely submission
• Provide meeting support: jump in to help troubleshoot zoom issues, manage conference room calendars, etc.
• Coordinate for our Executive Leadership Team meetings - maintain agendas, notes and action items
• Create solid working relationships with administrative staff and cross functional teams
• Demonstrate superior attention to detail in all areas of responsibility
• Maintain the highest level of confidentiality and discretion in all aspects of the role, protecting sensitive information
• Travel w/the CEO on important business trips
• Provide personalized assistance to the CEO, handling errands, reservations, personal appointments, childcare etc. as needed…with professionalism and attention to detail
• Plan and schedule travel, accommodations, and other reservations for business & personal trips, with often changing travel itineraries

Desired Traits

• BA/BS degree or equivalent work experience
• Minimum 5 years of experience providing Executive Business Partner support to senior leaders in a high-growth, fast-paced organization
• “No job is too big or too small” mentality, with a proven ability to adapt quickly to changing priorities and competing demands
• Flexibility to occasionally work outside of standard business hours and accommodate last minute requests 
• Experience in office management, facilities, or operations a plus
• Hard Working Team Player
• Relationship Builder
• Organized, Responsive, and Tech Savvy
• Exceptional organization, multitasking, and problem-solving skills, with the ability to anticipate needs and adapt quickly to changing priorities.
• Proficiency in productivity tools (Google Office Suites, travel portals, expense report software) 
• A highly responsive individual (i.e., promptly answers to all inquiries)
• Integrity, Discretion, & Excellent Judgement
• Maintaining strict confidentiality while effectively interacting with internal and external partners
• High degree of integrity when dealing with confidential and sensitive information
• Good judgment w/company credit cards

Physical Requirements

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range: $115,000 to $130,000 per year

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Perks and Benefits

• Competitive medical, dental, and vision insurance
• 401K plan
• Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
• Annual Education stipend
• Parental leave programs 
• Paid volunteer days
• Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need
• And much, much more!

Interested in learning more?  We look forward to hearing from you soon.

 

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About Fictiv

Our Digital Manufacturing Ecosystem is transforming how the next rockets, self-driving cars, and life-saving robots are designed, developed and delivered to customers around the world. 

This transformation is made possible through our technology-backed platform, our global network of manufacturing partners, and our people with deep expertise in hardware and software development.

We’re actively seeking potential teammates who can bring diverse perspectives and experience to our culture and company. We believe inclusion is the best way to create a strong, empathetic team. Our belief is that the best team is born from an environment that emphasizes respect, honesty, collaboration, and growth.

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.