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Event Marketing Coordinator

Austin, TX

About Files.com  

Files.com is a SaaS Cloud-Based Managed File Transfer and Automation Platform with over 4,000 paying business customers, including Target, Canonical, UPS, Leica, DirecTV, GoPro, Marriott, and more. 

Files.com was bootstrapped by our founder and has been profitable since its founding in 2010. We raised $46.5 million of growth equity in 2021 from Silicon Valley-based Riverwood Capital to accelerate our growth. 

Location: Austin, Texas

Job Overview:

We have a unique and incredible opportunity for the right person. Files.com is a $40M+ Annual Recurring Revenue startup that is profitable, well-funded, and Private Equity backed. We have had this success without a marketing team. We are building a marketing team in Austin that will fuel exponential growth. This role will report directly into the CEO and play a significant part in managing all marketing events. We are looking for individuals with a SaaS B2B Marketing background and the entrepreneurial interest to be a part of building a Marketing function at Files.com.  If this entrepreneurial role sounds exciting, we’d love to speak with you!

World Class Pay and Benefits: Earn a "Bay Area" Salary. Our pay is competitive with the top software companies in the world, with generous base salary plus equity compensation.

Big Company Benefits: You'll get full 🏥 Health/Dental/Vision Insurance coverage (plus 75% of Spouse/Family coverage too), 💰 401(k) with generous matching, 11 Company Holidays per year, and 🏖 20 PTO/Vacation days, plus we give employees off for Winter Break at the end of the year!

Company Macbook Pro and $1,000: We'll send you a company issued contemporary Macbook Pro as well as $1,000 sign-on bonus as a welcome to Files.com.

Tight-Knit Fun-Loving Team: You will be joining a fun-loving team that works together very closely.

Awesome Office Atmosphere: Our new Austin office is in the heart of Austin. 

Key Responsibilities:

  • Event Planning & Execution:
    • Manage the full lifecycle of event planning and execution for internal and external events, including trade shows, conferences, and corporate meetings.
    • Collaborate with key stakeholders to define event goals, objectives, and deliverables.
    • Identify and secure venues, negotiate contracts, and manage vendor relationships.
    • Develop and adhere to event budgets, ensuring cost-effectiveness while maintaining quality.
  • Trade Show Coordination:
    • Plan and coordinate logistics for up to multiple trade shows annually, including booth design, transportation of materials, and staffing.
    • Collaborate with the sales and marketing teams to create promotional materials, product demos, and interactive booth experiences.
    • Ensure all booth designs, materials, and activities align with the company’s brand and messaging.
  • Event Promotion & Marketing:
    • Create event-specific marketing plans, including email campaigns, social media promotions, and other marketing collateral.
    • Work closely with the design and content teams to develop materials that drive attendance and engagement.
    • Ensure event content and messaging is consistent with the overall brand strategy.
  • Logistics & Onsite Management:
    • Coordinate all logistical aspects of events, including setup, registration, AV needs, catering, and teardown.
    • Act as the point of contact during events, ensuring seamless execution and addressing any issues that arise.
    • Organize and lead post-event debriefs to evaluate event success, analyze feedback, and identify opportunities for improvement.
  • Internal Collaboration & Stakeholder Management:
    • Collaborate with various departments (sales, product, leadership) to ensure alignment on event goals and execution.
    • Communicate with internal teams on event schedules, objectives, and responsibilities.
    • Manage relationships with external partners, vendors, and venues to ensure successful event execution.
  • Post-Event Reporting & Analysis:
    • Gather and analyze event data, including attendance, engagement metrics, and overall ROI.
    • Provide post-event reports and recommendations for improving future events.
    • Track expenses and reconcile event budgets.

Qualifications:

  • Bachelor’s degree in Marketing, Communications, Business, or related field.
  • 2-4 years of experience in event marketing or event coordination, preferably with trade show experience.
  • Strong organizational skills and attention to detail.
  • Excellent communication and negotiation skills.
  • Ability to manage multiple events simultaneously and work in a fast-paced environment.
  • Ability to travel for trade shows and events as needed.

Preferred Skills:

  • Experience in B2B event marketing.
  • Knowledge of digital marketing and social media promotion.
  • Strong problem-solving skills and ability to think on your feet during events.

If you’re passionate about event marketing and thrive in a role where you can see the impact of your work, we’d love to hear from you! Apply today to join our growing team.

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