Human Resources Specialist - 6 Month Term

ABOUT FILSON 

In 1897 C.C. Filson began outfitting prospectors headed for the Gold Rush with tools and apparel strong enough for the toughest spots on earth. More than 100 years later, Filson remains committed to providing pioneers of all fields around the world with unfailing goods made from the highest quality materials available. 
 
Filson recognizes that it takes a world-class team to make a world-class product. As we build on the Filson legacy of American craftsmanship, we are looking for individuals who share our dedication to innovation, excellence, and superior customer service. 

ABOUT THE ROLE

The HR Specialist will report to the VP of HR and will be primarily responsible for administrative support of day-to-day human resources operations and may carry out responsibilities in some or all of the following areas:  employee engagement, onboarding, payroll, benefits and recruitment. The perfect candidate will have strong attention to detail and be system and process-oriented. This role helps implement integrated HR initiatives and solutions to advance organizational objectives.  

This position is a critical role required for the smooth operation of the Human Resources department. Its primary function is to support the Human Resources team by ensuring accurate data is maintained and updated regularly in the systems, coordinate with team members to ensure a positive onboarding experience for new hires, and support employee engagement initiatives. This role will frequently interact with all team members. 
 

Key Responsibilities 

HR Operations: Administers and processes operational work to include the following: 

• Processing appropriate new hire documents, such as onboarding documents, background checks, I-9s, employee discount activation, and adding new hires to ADP.
• Processing change of status for employees in ADP.
• Provides information on benefits and policies during new hire orientations for both Manufacturing and Corporate new hires.
• Helps facilitate and track EEO-1 reporting.
• Works closely with the health and safety leader to help facilitate coordination of workers' comp claims and benefits. 

HR Customer Service: Responds to employee inquiries and works with HRBPs to ensure that resolutions are met with employees. 

• Responds to all employee inquiries (new hire details, benefits, discounts, general FAQs, etc)
• Manage the Filson HR inbox 

Provides general administration for the HR Department 

• Creates new hire files for Corporate, Manufacturing, and Retail, adds onboarding documents
• Microsoft Power App tickets (COS, New Hire, Termination)
• Processes terminations and COSes in ADP
• Maintains employee files  
• Order business cards for Corp/retail employees 

Corp Communication and Employee Recognition 

• In partnership with HR leadership, puts together the framework of the Corp newsletter and HR Comms
• In partnership with HR leadership, send communications via personal or Filson HR email for corporate announcements.  

Misc duties: 

• Support scheduling and ordering of occasional board meeting 

Qualifications: 

• BA/BS degree or equivalent work experience is required
• Prior relevant experience in customer service center and HR operations
• Prior experience working in an HRIS system preferred
• Prior experience working in HR or a highly confidential work environment required
• Ability to build strong collaborative relationships, influence multiple partners and establish common goals and objectives without sacrificing outcomes
• Excellent writing and verbal communication skills required
• Is flexible, collaborative, and deadline-driven
• Strong organization skills with attention to detail, a laser-focused approach on delivery of results is required
• Proven ability to manage multiple inquiries/requests simultaneously and strong prioritization skills required
• High-level proficiency in Microsoft Office Products preferred

Note: This job description is not meant to be all-inclusive.  Employee may be required to perform other duties to meet the ongoing needs of the organization.

Filson is an equal opportunity employer.  We believe that every employee has the right to work in surroundings which are free from all forms of unlawful discrimination.  It is our policy that all decisions involving any aspect of the employment relationship will be made without regard to race, color, sex, religion, age, national origin, marital status, sexual orientation, gender identity, the presence of any sensory, mental, or physical disability, veteran and military status, genetic information, political ideology or any other status or characteristic protected by local, state or federal law.  Discrimination and/or harassment based on any of those factors are totally inconsistent with our philosophy of doing business and will not be tolerated.

With regard to applicants or employees with disabilities, the company offers what the law refers to as "reasonable accommodation" to enable a person to perform his or her job.