Facilities Coordinator

SUMMARY OF RESPONSIBILITIES

The Facilities Coordinator provides support regarding Corporate Office operations. This role will assist with monitoring and stocking office supplies, setting up new hire workstation, performing routine office maintenance activities, assisting with office event setup/tear down, and completing errands such as mail duties.

ESSENTIAL DUTIES

• Maintain supply rooms to ensure all cabinets are labelled, stocked and organized for all floors.
• Maintain and track supply inventory for all floors.
• Maintain and facilitate the delivery and removal of offsite document repository.
• Distribute nameplates for new hires and assist with setting up workstations.
• Perform occasional maintenance tasks.
• Assist with setup and breakdown when events occur at the corporate office.
• Provide support with facilities infrastructure regarding minor office repairs and activities such as installations, hanging pictures, moving boxes, desks, chairs among other activities.

• Assist various departments with mass mailings.

• Travel to Post Office daily to sort and deliver a large volume of mail to team members and departments.
• Ensure FedEx packages are logged and delivered to team member and department.
• Ensure Postage Machine is uploaded with payments, services and maintained as needed.
• Deliver and run errands as needed for the corporate office functions.

• This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

• Primarily working indoors, office environment.
• May sit for several hours at a time
• Prolonged exposure to computer screens
• Repetitive use of hands to operate computers, printers, and copiers
• May at times require climbing, standing, bending, squatting, and lift up to 25 to 50 pounds
• May require working non-standard work hours as needed to meet established deadlines

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma or equivalent experience
• Valid driver’s license, auto insurance and own/lease reliable, work appropriate transportation
• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Minimum 1 year of experience in a professional office setting
  
  

PREFERRED EDUCATION AND EXPERIENCE

• Experience working in a diverse multi- level organization
• Knowledge of basic repair tools
• Experience working in a fast pace, high-growth company

REQUIRED KNOWLEDGE

• Customer Service— Knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Clerical— Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  
  

REQUIRED SKILLS

• Active Listening— Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Time Management— Managing one's own time and the time of others.
• Monitoring— Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Service Orientation— Actively looking for ways to help people.
• Speaking— Talking to others to convey information effectively.
• Writing— Communicating effectively in writing as appropriate for the needs of the audience.

WORK STYLES & BEHAVIORS

• Attention to Detail— Job requires being careful about detail and thorough in completing work tasks.
• Self Control— Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
• Dependability — Being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation — Being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Adaptability/Flexibility — Being open to change (positive or negative) and to considerable variety in the workplace.

FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.

By applying to this position you are consenting to receive follow-up communication.