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Office & Travel Manager (London office)

London

400M+ downloads. 75M+ monthly users. A decade of building – and we’re still accelerating.

Flo is the world’s #1 health app on a mission to build a better future for female health. Backed by a $200M investment led by General Atlantic, we became the first product of our kind to reach a $1B valuation in 2024 – and we’re not slowing down.

With 6M paid subscribers and the highest-rated experience in the App Store’s health category, we’ve spent 10 years earning trust at scale. Now, we’re building the next generation of digital health – AI-powered, privacy-first, clinically backed – to help our users know their body better.

The job

We’re looking for a highly organised and people-oriented Office & Travel Manager to lead daily operations in our London office while also supporting global business travel needs.

This is a full-time, on-site role requiring office presence Monday to Friday.

Your Experience

Must have: 

  • 1+ year of experience as an Office Manager;
  • Fluent English (spoken and written);
  • Strong interpersonal and communication skills with a positive, can-do attitude;
  • Excellent organisational, time-management, and multitasking abilities;
  • Comfortable working with documentation and vendor coordination;
  • Proficient in Google Workspace, Slack, and Excel;
  • Calm under pressure and confident in solving unexpected problems;
  • Culturally sensitive with experience in multinational environments.

Nice to have:

  • Experience with corporate travel coordination or tools (e.g., TravelPerk, Concur);
  • Familiarity with visa and immigration processes (UK, Schengen, US, etc.);
  • Interest in office culture, event planning, or branding the workspace.

What you'll be doing

Office Management (Core Focus):

  • Manage all aspects of day-to-day office operations, including supplies, snacks, lunches, deliveries, and workspace setup;
  • Ensure proper office maintenance – keeping equipment, furniture, and facilities in good condition;
  • Maintain clean and well-stocked kitchen and common areas;
  • Build and manage relationships with vendors and service providers;
  • Organise deliveries and equipment shipments for remote team members;
  • Act as a liaison for health & safety and ensure the office meets UK compliance standards;
  • Support the IT team with minor onsite equipment needs;
  • Oversee swag inventory and manage distribution to employees;
  • Assist with onboarding and offboarding processes, including preparing welcome kits;
  • Foster a warm and welcoming office atmosphere aligned with our global values;
  • Help coordinate team-building activities and internal events tailored to local cultural norms;
  • Partner with People & Culture to support employee wellbeing initiatives;
  • Perform other ad-hoc tasks as needed to keep the office running smoothly.

Travel Support (Light Scope):

  • Assist with planning and coordinating international business travel for employees (using travel platform  TravelPerk);
  • Assist employees with visa support (EU, US, UK);
  • Advise on travel logistics, required documents, insurance, and safety protocols;
  • Ensure compliance with travel policies and support cost-effective solutions.

#LI-LM12 #LI-Hybrid 

Annual Salary Range (ranges may vary based on skills and experience)

£43,000 - £52,000 GBP

How we work

We’re a mission-led, product-driven team. We move fast, stay focused and take ownership – from brief to build to impact. Debate is encouraged. Decisions are shared. We care about craft, ship with purpose, and always raise the bar.

You’ll be working with people who take their work seriously, not themselves. It takes commitment, resilience, and the drive to keep going when things get tough. Because better health outcomes are worth it. 

What you'll get

We support impact with meaningful reward. Here’s what that looks like:

  • Competitive salary and annual reviews
  • Opportunity to participate in Flo’s performance incentive scheme
  • Paid holiday, sick leave, and female health leave
  • Enhanced parental leave and pay for maternity, paternity, same-sex and adoptive parents
  • Accelerated professional growth through world-changing work and learning support
  • Flexible office + home working, up to 2 months a year working abroad
  • 5-week fully paid sabbatical at 5-year Floversary
  • Flo Premium for friends & family, plus more health, pension and wellbeing perks

Diversity, equity and inclusion

Our strength is in our differences. At Flo, hiring is based on merit, skill and what you bring to the role – nothing else. We’re proud to be an equal opportunity employer, and we welcome applicants from all backgrounds, communities and identities. Read our privacy notice for job applicants.

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