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Executive Assistant

New York

Flow Traders is looking for an Executive Assistant to the CEO in New York. This role is high visibility and we're looking for someone experienced in navigating C-suite priorities, managing complex calendars and meetings, and serving as a central liaison between internal teams and senior leadership. 

This is a unique opportunity to join a leading proprietary trading firm with an entrepreneurial and innovative culture at the heart of its business. We value quick-witted, creative minds and challenge them to make full use of their capacities.

 

What you will do

  • Provides primary admin support to the CEO and occasional admin support for members of the Operating Committee, which is comprised of the senior-most members overseeing and leading the US office
  • Proactively manages calendars and expense reports
  • Composes and proof-reads both routine and non-routine correspondence with attention to detail and minimal supervision
  • Manage the preparation and execution of high profile management meetings, both internal and external
  • Independently filters employee requests to management by providing immediate answers when possible and raising issues to responsible person when clarity is needed
  • Serve as centralized contact within the organization to request management signatures
  • Coordinate with legal team to maintain up to date records of fully executed contracts
  • Arrange travel bookings, speaking engagements and conferences for management team
  • Maintain organized electronic filing system of important management documents
  • Plan and facilitate New York-hosted Global Management Meetings (1x per year)
  • May occasionally facilitate meeting productivity through the collection of materials from key stakeholders, agenda setting, taking and distributing of meeting minutes and follow up on outstanding items after the meetings
  • May assist with planning and/or assisting at company events

 

What you need to succeed

  • 5+ years of relevant experience in market risk, preferably within a trading floor environment
  • Strong understanding of financial instruments, particularly equities, fixed income, FX, and derivatives
  • Proven experience working with real-time data feeds, reconciliations, and risk-related data infrastructure
  • Proficient in SQL, Python, and Excel (VBA); comfortable working with complex datasets
  • Highly detail-oriented and precise, especially when validating and reconciling risk exposure data
  • Strong analytical thinker with excellent communication skills; collaborative across technical and trading teams
  • Degree in Financial Engineering, Mathematics, Economics, Computer Science, or related field

 

At Flow Traders, we acknowledge the importance of open and transparent communication whether it be with our employees, our stakeholders, or our local and global communities. When it comes to salary, Flow Traders uses reliable market research to create base ranges. Where candidates will fall within the range depends on a few different factors including but not limited to level of experience, location, and specific skill set. We also consider ourselves one global team, and to demonstrate that, all employees are eligible to share in the company’s success through an annual discretionary variable remuneration allocated based on company, group and individual performance and contribution. 

 

Per NYC salary transparency law, the total compensation for this role includes a base range of $90,000 to $110,000 plus annual discretionary variable remuneration.

 

Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.

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