Executive Assistant

Flow Traders is seeking a highly capable and proactive Executive Assistant to the Management Board at our Amsterdam HQ. In this pivotal role, you will provide high-level administrative and strategic support to our executives, ensuring the seamless operation of board activities and enabling the Management Board to focus on key business priorities and global decision-making. 

You will work alongside our CEO’s EA and will be a trusted partner, managing complex schedules, coordinating cross-border communications, and anticipating needs before they arise. The ideal candidate thrives in a fast-moving trading environment, brings exceptional attention to detail, and has the confidence and professionalism to operate at the highest level. 

What you will do

• Provide comprehensive, confidential support to the Management Board, managing dynamic calendars, communications, and travel arrangements across multiple time zones.
• Serve as the primary liaison between the Management Board, internal teams, and external stakeholders, ensuring professional and seamless communication.
• Anticipate operational needs and proactively identify solutions to ensure efficiency and uninterrupted workflow.
• Prepare meeting materials, pre-reads, presentations, and agendas to ensure executives are fully informed and ready for all engagements.
• Coordinate complex international travel logistics and itineraries.
• Handle sensitive and confidential information with discretion and professionalism.
• Process expenses, invoices, and approvals accurately and promptly.
• Provide responsive support outside standard hours when necessary, reflecting the global and time-sensitive nature of trading.
• Support the organization of board meetings, offsites, and strategic projects in collaboration with the Corporate Secretary. 
• Build strong relationships across the Amsterdam and international offices to ensure alignment with Management Board priorities.
• Facilitate effective communication and collaboration between departments, stakeholders, and external partners.
• Assist with cross-functional projects and initiatives led by the Management Board. 

What you need to succeed

• Proven experience supporting C-suite or Management Board executives, ideally within financial services, trading, or technology-driven organizations.
• Exceptional organizational and prioritization skills, with the ability to manage multiple complex tasks under pressure.
• Excellent written and verbal communication skills in English; additional languages are a plus.
• High level of discretion, integrity, and professionalism in handling confidential information.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, SharePoint).
• Proactive, adaptable, and able to anticipate needs and take initiative independently.
• Comfortable working in a fast-paced, international, and high-performance environment. 
• Team-oriented mindset with a ‘roll-up-your-sleeves’ attitude.
• Confident and highly organized under pressure. 
• Detail-oriented with exceptional follow-through. 
• Proactive problem-solver with a strong sense of ownership and accountability. 
• Strong interpersonal and communication skills, able to interact with senior stakeholders across all levels. 
• Flexible and responsive to shifting priorities in a global trading business. 
• Discreet, dependable, and resilient with professional maturity. 

Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.

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