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Senior Administrative Assistant, Sales

Baltimore, Maryland, United States

About Flywheel 

Flywheel's suite of digital commerce solutions accelerate growth across all major digital marketplaces for the world's leading brands. We give clients access to near real-time performance measurement and improve sales, share, and profit. With teams across the Americas, Europe and APAC, we offer a career with real impact, endless growth opportunities and the support you need to be the best you can be.

The Opportunity  

The Senior Administrative Assistant for the Sales Team is responsible for providing high-level administrative and operational support to our Sales leadership and team. This role serves as the central point of coordination for internal and external communication, sales-related activities, meetings, conferences, and travel. The EA ensures the smooth execution of daily operations while anticipating and addressing the needs of the Sales team, enabling them to focus on driving business growth and achieving targets. 

What You Will Do: 

  • Act as the primary point of contact among sales executives, employees, clients, and external partners. 
  • Manage information flow in a timely and accurate manner, ensuring alignment with the priorities of the Sales team. 
  • Schedule and coordinate appointments, sales team meetings, client meetings, and other key events. 
  • Organise and manage the sales leadership's calendars, ensuring effective prioritisation and time management. 
  • Coordinate domestic and international travel logistics for the Sales team, including flights, accommodations, transportation, and detailed itineraries. 
  • Plan and facilitate meetings, conferences, and trade shows, including booking venues, coordinating vendor relationships, and preparing required materials. 
  • Prepare meeting agendas, attend meetings, take notes, and distribute minutes and action items to relevant stakeholders. 
  • Track and submit expenses for the Sales team while preparing regular expense and budget reports. 
  • Monitor deadlines and follow up on key deliverables for the Sales team. 
  • Support the planning and execution of team-building activities, sales events, and client engagement initiatives. 
  • Manage and maintain email distribution lists and team resources for the Sales department. 
  • Provide project management support by driving execution of key sales initiatives, organising sales campaigns, and tracking progress. 

Who You Are: 

  • Previous experience as an Administrative or Operations Assistant, preferably supporting Sales or Client-Facing Teams. 
  • Proven ability to effectively manage multiple priorities, projects, and tight deadlines in a fast-paced environment. 
  • Exceptional organisational and multitasking skills, with a keen eye for detail. 
  • Outstanding interpersonal skills to build and maintain strong working relationships with internal teams, clients, and external partners. 
  • Strong problem-solving abilities and the flexibility to adapt to changing business needs and priorities. 
  • High level of discretion and professionalism, with the ability to handle confidential information with integrity and care. 
  • Excellent written and verbal communication skills, with a strong command of business communication etiquette. 
  • A proactive, self-motivated team player with a positive attitude and a commitment to achieving success. 

 #LI-KH1

Working at Flywheel

We are proud to offer all Flywheelers a competitive rewards package and unparalleled career growth opportunities and a supportive, fun and engaging culture.
  • We have office hubs across the globe where team members can go to feel productive, inspired, and connected to others - team members go into Hub Offices 3x a week
  • Flexible vacation time
  • Great learning and development opportunities
  • Benefits that help you live your best life
  • Parental leave and benefits
  • Volunteering opportunities
  • If you’re looking to connect with teammates on a topic of inclusion and identity, chances are there’s an ERG for that.
  • So you know: The hired candidate will be required to complete a background check
  • Learn more about us here: Life at Flywheel

The Interview Process:

Every role starts the same, an introductory call with someone from our Talent Acquisition team. We will be looking for company and values-fit as well as your professional experience; there may be some technical role-specific questions during this call.
 
Every role is different after the initial call, but you can expect to meet several people from the team 1:1 and there might be further skill assessments in the form of a Take Home Assignment/Case Study Presentation or Pair Programming/Live Coding exercise depending on the role. In your initial call, we will walk you through exactly what to expect the process to be.

Inclusive Workforce

Flywheel Commerce Network’s goal is to create a culture where all individuals of all backgrounds feel comfortable in bringing their authentic selves to work. We want all people to feel included and empowered to contribute fully to our vision and goals. Flywheel Commerce Network is an Equal Opportunity Employer and participates in E-Verify. All applicants will receive fair consideration for employment. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.

If you have any accessibility requirements that would make you more comfortable during the application and interview process, please let us know at recruitment@flywheeldigital.com so that we can support you.

For more information about what data we collect and how we use it, please refer to our Privacy Policy.
 
IMPORTANT ALERT: Please beware of fraudulent job communications from individuals falsely claiming to be from Flywheel. We've identified fraudulent activity through social media and messaging services purporting to be from Flywheel requesting payments for job- and recruitment-related expenses. Flywheel never asks candidates for personal information such as bank account data or tax IDs nor payments via social media or chat-based applications. Report suspected fraud to local authorities immediately. To learn more, click here.
 
Please note, we do not accept unsolicited resumes from 3rd party Recruitment Firms. 
 
#LI-HYBRID
 

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