Office Manager

Position Summary

SCS Financial is seeking an experienced and highly organized Office Manager to oversee the day-to-day operations of a dynamic and fast-paced office environment. This role offers an excellent opportunity for a resourceful individual with a strong background in administrative and executive support who thrives in an autonomous setting. The ideal candidate is adaptable, detail-oriented, and proactive, with the ability to manage multiple responsibilities seamlessly. A high level of professionalism, discretion, and strong interpersonal communication skills is essential, as this individual will interact regularly with clients, executives, and team members across all levels of the firm.

This role is located in Portsmouth, NH.

Primary Responsibilities

• Manage the front desk by answering phones, greeting clients and visitors upon arrival, accepting deliveries
• Office administrative duties, including coordinating meetings, ordering meals for client and staff meetings, preparation, and cleanup of conference rooms; kitchen maintenance
• Client support activities, including assisting with preparation, printing, and binding of client presentations and preparing iPads for client meetings; mailing of client correspondence
• General office management, including oversight of office and grocery supply inventory and orders, office calendar management; collection and distribution of mail and packages
• Perform general clerical duties to include, but not limited to, copying, faxing, mailing, and filing
• General office coordination and functionality (printers working, paper always supplied, lights working etc.)
• Primary contact with the property management and other vendors for the office suite, equipment, and supply maintenance
• Support and coordinate workstation reservations for desk sharing using the reservation app and key access system administration
• Process incoming and outgoing mail requests (FedEx, express couriers, regular & certified), track packages and scan/file receipts to document management system for certified mail
• Document management – scan, file and distribute documents to the electronic filing system, team members or clients accordingly
• Liaison among offices, ensure administrative support runs smoothly, foster communication and teamwork with best practices followed for company procedures and policies
• Coordinate with People & Culture team on company celebrations and special events
• Provide backup support for other team members during absences and times of heavy workflow
• Other ad hoc duties or projects as assigned

Qualifications

• Bachelor’s degree or related experience
• 3 to 5 years relevant experience in a professional setting supporting an office and senior executives
• Excellent knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook, including calendar management
• Ability to multi-task and prioritize several tasks, following through in a timely manner with a high level of accuracy and keen attention to detail
• Strong organizational and communication skills, both oral and written
• Candidate must display professionalism and exercise the utmost discretion 
• Ability to work well independently and within a team
• Salesforce CRM experience a plus
• Ability to push/pull/lift bulk mail (approximately =30 pounds)
• Can-do attitude and team player

The annualized base pay range for this role is expected to be between $60,000-65,000.  Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set.  The base pay is just one component of the total compensation package for employees.  Other rewards may include an annual cash bonus and a comprehensive benefits package. 

Focus is a leading partnership of fiduciary wealth management and related financial services firms. Focus provides access to best practices, greater resources, and continuity planning for its affiliated advisory firms, which serve individuals, families, employers, and institutions with comprehensive financial services. Focus firms and their clients benefit from the solutions, synergies, scale, economics, and best practices offered by Focus to achieve their business objectives. For more information about Focus, please visit www.focusfinancialpartners.com.