Administrative Assistant

Position Summary
Gelfand, Rennert & Feldman is seeking an Administrative Assistant ideally with financial services exposure to join our team of dedicated professionals. This position is based in-office out of Encino, CA on a full-time basis. The Administrative Assistant is responsible for a variety of administrative tasks to support the operations of their office and assigned partners.

Primary Responsibilities

• Establish oneself as a trusted point of contact with employees and business network
• Receive incoming mail, packages, and checks, and process accordingly to the service plan for each client
• Respond to requests to prepare outgoing mail and packages (FedEx, certified mail, messengers, etc.)
• Process and mail checks
• Make e-deposits
• Maintain electronic and hard copy filing system
• Perform coverage of reception desk, as needed
• Other projects and duties as assigned

Qualifications

• 1+ years of similar experience in a fully in-office capacity
• High School Diploma or GED equivalent is required
• Associate's Degree preferred
• Notary Public a plus
• Excellent verbal and written communication skills
• Strong computer skills and proficiency in Microsoft Office, especially Excel, Word and Outlook
• The ability to work independently while being a team player
• Strong organizational and time management skills to ensure the ability to multitask 
• Strong interpersonal skills to create and maintain a trusting relationship with staff and clients

This is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $47,840 - $54,080. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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Focus is a leading partnership of fiduciary wealth management and related financial services firms. Focus provides access to best practices, greater resources, and continuity planning for its affiliated advisory firms, which serve individuals, families, employers, and institutions with comprehensive financial services. Focus firms and their clients benefit from the solutions, synergies, scale, economics, and best practices offered by Focus to achieve their business objectives. For more information about Focus, please visit www.focusfinancialpartners.com.

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For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST.  AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100. 

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For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901.

For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state’s workers’ compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers’ Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation.  The Company complies fully with the Americans with Disabilities Act.