Human Resources Specialist

The Human Resources Specialist performs a wide variety of functions to support the Human Resources Department. Located in the New York office, this role serves as the primary liaison to Legal Administrative Assistants (LAAs). Working with the Legal Support Services Manager, this role coordinates assignments, recommends training, assists with recruitment, and oversees the day-to-day coordination of the LAA function. The Specialist also manages the LAA performance evaluation process and partners with attorneys on LAA-related employee relations matters. Reporting to the Senior Manager of Human Resources, the Specialist supports HR processes and initiatives in the New York office with a focus on onboarding, orientation, and employee engagement. The ideal candidate has exceptional communication skills, a strong interest in employee engagement, and thrives in a fast-paced professional services environment.   

This hybrid role requires in-office presence in our New York office at least three days per week to foster collaboration and connection. Onsite expectations and specific days may evolve depending on team and business needs.  

Responsibilities 

• Coordinates LAAs in the New York office, including recruiting, training, assignments, and managing performance evaluations; assesses and allocates workloads to maximize efficiency and productivity; evaluates and determines ongoing secretarial staffing needs. 
• Reviews and approves LAA timecards and PTO requests for the NY office. 
• Serves as primary contact for LAAs regarding human resources matters in the NY office. 
• Serves as a primary contact for employee relations in the NY office. 
• Coordinates LAA lunches and presentations in the NY office. 
• Works with team to develop firm-wide LAA training initiatives to enhance effectiveness.   
• Works with team to coordinate learning and organizational development for LAAs (including assessing needs, identifying training, leading training if appropriate). 
• Ensures seamless and efficient pre-employment, orientation, and onboarding process for new hires in the NY office by coordinating logistics and programming with key functional areas across the firm. 
• Serves as a member of the Human Resources team supporting operational and firm-wide initiatives. 
• Assists in the planning and implementation of employee engagement events and programs in the NY office. 
• Serves as the back-up for the Human Resources Specialist in the Boston office. 
• Other projects and duties as assigned. 

Qualifications  

• Bachelor’s Degree 
• 4+ years of experience working in a Human Resources environment; law firm experience strongly preferred. 
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, PowerPoint. 
• Motivated self-starter with excellent time management and organizational skills who has a sense of urgency and takes pride in delivering high quality work. 
• A service-oriented mindset, and a commitment to providing exceptional customer service to clients. 
• Ability to work effectively under pressure in a fast-paced and deadline driven environment, maintain composure and balance priorities in a dynamic environment to meet deadlines. 
• Strong oral and written communication skills. 
• Must be able to always maintain discretion and confidentiality. 

Compensation range is $76,700 to $95,900 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. 

Search firm submissions are not requested nor considered for this position.

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Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact BusinessServicesRecruiting@foleyhoag.com. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process. 

Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.  

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.