Experienced Corporate Paralegal

Foley Hoag seeks a corporate paralegal for the Business Department. Experience as a corporate paralegal in a midsize or larger law firm and/or in-house setting supporting either corporate transactions or corporate legal departments is preferred. Strong communication and interpersonal skills and ability to work successfully with attorneys, fellow paralegals and clients are necessary. The successful candidate must be a team player who is also capable of working independently in a professional environment that requires strong attention to detail while balancing competing priorities.  

Responsibilities:

• Prepare, file, and manage entity formation documents for corporations, partnerships, limited liability companies, not-for-profit organizations, and other entities.
• Prepare and maintain corporate minute books, including charter documents, bylaws, state qualifications, and board and stockholder approvals.
• Update and maintain corporate ownership records, including capitalization tables using Carta, Pulley, Excel, or other ledgers.
• Support fast-paced closings for equity financings, debt financings, mergers and acquisitions, fund formations, and other corporate transactions, including preparing signature pages, soliciting signatures, drafting closing certificates, ensuring receipt of all closing deliverables, processing last-minute updates, and compiling final documents, signatures, and exhibits for closing sets.
• Support due diligence production and review for corporate transactions using a variety of online document sharing platforms, including gathering and organizing responsive materials, coordinating updates across multiple internal and external stakeholders, summarizing materials, and reviewing corporate and ownership records.
• Research, prepare, file, and track state corporate filing requirements to form, qualify, and maintain business entities, including charter filings, foreign qualifications, and trade name (dba) filings.
• Research, prepare, file, and track federal and state securities filings and amendments (i.e. SEC and state Blue Sky filings).
• Prepare, file, and research UCC filings, including ordering and summarizing lien search results.
• Maintain and organize client files and transaction workrooms.
• Perform additional tasks as requested by attorneys and/or clients.

Qualifications:

• 4-8 years of experience as a paralegal required, with experience supporting a corporate legal practice strongly preferred.
• Bachelor’s degree.
• Strong interpersonal skills, with the ability to work effectively with colleagues at all levels of seniority, as well as with clients and other external parties, in a professional and responsive manner.
• Ability to work independently and take responsibility of assigned matters, including anticipating next steps, identifying issues before they escalate, and proactively seeking guidance or asking questions when needed.
• Strong analytical ability, with meticulous attention to detail and organizational skills necessary to manage multiple deadlines and priorities in a fast-paced environment.
• Excellent written communication skills, including the ability to draft clear, concise, and accurate documents and correspondence, paired with strong oral communication skills that allow for confident, professional interaction with attorneys, clients, and other parties.
• Proficient with standard office software, including Outlook and other Microsoft 365 applications.
• Proficient using Docusign and Carta, with expert-level proficiency preferred.
• Comfortable learning and adopting new legal technology tools, including automated closing tools, AI-assisted research and drafting tools, and other emerging software.
• Experience using iManage preferred.

 Compensation range is $88,000 – $110,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. 

Search firm submissions are not requested nor considered for this position.

Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner. 

Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact BusinessServicesRecruiting@foleyhoag.com. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process. 

Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.  

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.