Project Administrator - Utility Construction

About Us

Forbes Bros. Group of Companies is a leading utility infrastructure contractor helping power communities across Canada and the United States. Built on family roots, we value safety, hard work, and getting the job done right for our clients. We offer competitive compensation, comprehensive benefits, and opportunities to build your skills and grow your career.

Role Details

• Location: Ontario, supporting field and office teams on major utility construction projects.
• Schedule: Generally up to five days per week. Saturday work may be required based on project needs.
• Travel support: Per diem provided based on the project assignment.

The Opportunity

The Project Administrator supports major utility construction projects by keeping records, reporting, and administrative activities accurate and organized. Working within the project delivery team, you will coordinate onboarding documentation, financial records, and project information while helping field and office teams stay connected.

This opportunity suits an administrative professional who understands construction documentation and enjoys managing details in a busy project environment. You will work with project leaders, field supervision, and Shared Services to keep information accessible, support reporting deadlines, and improve day-to-day administrative processes.

Key Elements of the Role

• Maintain organized project files, correspondence, and transmittals, following document-control requirements and protecting confidential information across project systems.
• Support onboarding and credential verification for site personnel and subcontractors, keeping workforce documentation accurate and complete.
• Prepare weekly progress and cost-tracking reports in collaboration with Project Controls.
• Coordinate with Payroll and Finance to process timesheets, purchase orders, and invoices.
• Track training, safety, and inspection records, and maintain accessible permits, drawings, and quality documentation for project requirements and audits.
• Assist Project Managers and Coordinators with meeting scheduling, minutes, and action tracking, and coordinate timely information flow between field supervision, project teams, and Shared Services.
• Follow safe work practices, contribute to safety initiatives, and identify improvements to project administration processes and procedures.

What You’ll Bring

• A diploma in Business Administration, Construction Administration, or a related field.
• Two to four years of administrative experience in construction, utilities, infrastructure, or engineering, procurement, and construction (EPC) environments.
• Experience supporting major projects or field-based construction teams is an asset.
• Proficiency in Microsoft Office, Adobe Acrobat, and construction or project management platforms including Viewpoint, Procore, and SharePoint.
• Knowledge of construction documentation processes, safety requirements, and basic project workflows.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records, protect confidential information, and work collaboratively with project teams.
• A valid Ontario Class G driver’s licence.

Forbes Bros. Group of Companies and its affiliated entities are committed to providing a respectful and accessible recruitment process.

Employment is subject to the requirements of the applicable role, location, project, and employing entity. Depending on the position, this may include verification of work authorization, background screening, driver abstract, drug and alcohol screening, credential verification, client/site access requirements, and other pre-employment conditions permitted by applicable law.

Applicants who require accommodation during the recruitment process are encouraged to contact the recruitment team.