Fleet & Tooling Coordinator

About Us

Forbes Bros. Group of Companies is a leading utility infrastructure contractor helping power communities across Canada and the United States. Built on family roots, we value safety, hard work, and getting the job done right for our clients. We offer competitive compensation, comprehensive benefits, and opportunities to build your skills and grow your career.

Role Details

• Location: R-Project in Stapleton, Nebraska.
• Work arrangement: On-site - rotation
• Schedule: Three weeks on / one week off, 6 days / week
• Travel support: $200 USD per day worked in per diem.
• Safety: This is a safety-sensitive position.

The Opportunity

Reporting to the Fleet & Tooling Manager, the Fleet & Tooling Coordinator supports the R-Project by helping ensure crews have the vehicles, equipment, and certified tools they need. You will coordinate inventory, maintenance, inspections, and logistics while keeping safety, reliability, and costs in focus.

This opportunity suits someone who enjoys solving practical problems, organizing competing priorities, and working closely with Operations, mechanics, and suppliers. Your work will support equipment readiness, reduce downtime, and help construction crews stay on schedule.

Key Elements of the Role

• Work with Operations and Estimating to understand project schedules, anticipate fleet and tooling requirements, and adjust availability as priorities change.
• Maintain accurate equipment and tooling inventories, track usage and availability, and identify opportunities to make better use of existing resources.
• Lead daily tailboards, set mechanic priorities, dispatch mechanics, order parts, and coordinate repairs and preventive servicing.
• Track inspections, certifications, and annual renewals, review daily vehicle and equipment inspection reports, and follow through on deficiencies.
• Maintain fleet standards and processes, support compliance with applicable FMCSA/DOT and occupational health and safety requirements, and keep shops and yards safe and organized.
• Review vehicle and tooling condition and performance, recommend replacements or upgrades, and assess major repairs with the Fleet & Tooling Manager.
• Coordinate the movement of equipment, tools, and parts between project locations and work with Operations on safe, secure transport planning for magazines and implodes.
• Manage supplier and service provider performance against quality, pricing, delivery, and contractual requirements.

What You’ll Bring

• Minimum three years of experience in inventory management.
• Working knowledge of industry regulations and requirements relevant to fleet, tooling, and safe operations.
• Knowledge of cross-border shipping, including shipping documentation, Harmonized System (HS) codes, and customs requirements.
• Familiarity with logistics and less-than-truckload (LTL) transportation.
• Strong organizational skills, with the ability to coordinate competing equipment, maintenance, and delivery priorities.
• Clear written and verbal communication skills, with the ability to work effectively with field teams, mechanics, vendors, and internal stakeholders.
• Proficiency in Microsoft Word and Excel.
• A valid Class D driver’s license and the ability to meet company driver qualification requirements.

Forbes Bros. Group of Companies and its affiliated entities are committed to providing a respectful and accessible recruitment process.

Employment is subject to the requirements of the applicable role, location, project, and employing entity. Depending on the position, this may include verification of work authorization, background screening, driver abstract, drug and alcohol screening, credential verification, client/site access requirements, and other pre-employment conditions permitted by applicable law.

Applicants who require accommodation during the recruitment process are encouraged to contact the recruitment team.