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Executive Assistant - Sales
Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firms in the US, is adding an Executive Assistant - Sales to their team in Ormond Beach, FL.
Job Summary: The Executive Assistant - Sales position will provide personalized secretarial and administrative support in a well-organized and timely manner. This position works closely on a variety of tasks related to the Chief Sales Officer and sales team’s working life and communications. This position requires a high level of confidentiality and the ability to adapt to changing circumstances quickly and concisely.
Essential Functions:
- Works closely with the CSO and team handling confidential information
- Plans and schedules meetings and appointments
- Coordinates and facilitates corporate plane scheduling and maintenance
- Arranges complex and detailed travel plans, itineraries, meal planning and agendas for upper management and guest arrangements
- Prepares and edits correspondence, reports and presentations
- Completes out of office errands and personal errands for CSO on occasion
- High level working knowledge of Microsoft Office Suite
- Possess strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including team members, board members, and clients
- Expert level written and verbal communication skills with emotional and professional maturity
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Maintains discretion and confidentiality with information and in relationships with board members, etc.
- Prioritizes conflicting needs; handles items expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Highly resourceful team player, with the ability to be extremely effective independently
- Ability to adapt to various competing demands and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Flexible and creative thinker regarding continuous improvements in efficiency and processes and the ability to analyze and evaluate results to choose the best solutions and solve problems on complex issues
- Ability to handle stress of short time constraints and manage change
Education & Experience:
- High School diploma or equivalent
- Minimum 5 years Executive experience
Disclaimer:
While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary.
Equal Employment Opportunity (EEO):
FRP provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other classifications protected by law.
Benefits:
FRP offers a comprehensive range of health-related benefit options including medical, vision, and dental. We offer a 401(k) with company match, company paid life insurance, STD, LTD and a generous PTO policy starting at 18 days per year plus 10 paid holidays & 2 floating holidays!
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