Executive Assistant/Medical Scheduler/Receptionist

Role Overview

We’re looking for a highly organized, detail-oriented, and proactive individual to join our team as an Executive Assistant / Medical Scheduler / Receptionist. This role requires prior experience working in a medical, clinic, or hospital setting, as you will be handling sensitive patient information, coordinating schedules, and ensuring seamless support for both executives and patients.

Responsibilities

• Manage executive calendars, travel arrangements, and meeting coordination.
• Serve as the first point of contact for patients, clients, and partners - via phone, email, or virtual reception.
• Schedule medical appointments, follow-ups, and patient reminders with accuracy and care.
• Maintain and update patient and office records in scheduling systems and CRMs.
• Support executives with document preparation, meeting notes, and task follow-ups.
• Ensure smooth day-to-day coordination of office and scheduling operations.
• Uphold confidentiality and professionalism in all interactions.
  
  

What We’re Looking For

• Prior experience in a medical, clinic, or hospital setting is required.
• Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant
• Knowledge of and compliance with HIPAA regulations; ability to handle sensitive patient information with discretion and confidentiality..
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools preferred.
• Highly motivated, adaptable, and proactive mindset.
• Must be able to work Monday–Friday, 9:00 AM – 6:00 PM EST (remote).
• Location: Philippines or India (Remote).
  
  

Compensation and Benefits

• Competitive salary.
• Opportunity to build valuable skills in medical administration and executive support.
• Supportive team environment with training provided.
• Growth potential for high performers.