Back to jobs

Executive Assistant/Office Manager

San Francisco, California, United States

About Future

At Future, we believe that personal connection is the key to progress. Our mission is to make world-class coaching accessible to everyone, helping people unlock their full potential through expert guidance, motivation, and accountability. As a digital personal training platform, we deliver highly personalized coaching, tailoring workout plans and support to each individual’s goals - all through a seamless app experience.

Since launching in 2017, Future has grown from a brainstorm in a San Francisco cafe into the nation’s largest provider of personal training sessions. In January 2025, Future announced its merger with Autograph, the company founded by 7x World Champion and entrepreneur Tom Brady. We’re poised for massive growth as we expand our brand, forge new partnerships with some of the world’s most iconic athletes, and harness AI to enhance and scale our coaching experience.

As we continue to grow, we’re investing in cutting-edge technology, deepening our roster of elite coaches, and building new partnerships. If you're passionate about shaping the future of fitness, come join us - we’re just getting started.

About the Role

As the Executive Assistant & Office Manager, you will play a key role in supporting the C-suite and ensuring the smooth operation of our new San Francisco office. This position requires a proactive, highly organized, and resourceful professional who can manage executive priorities while creating an efficient and engaging workplace environment.

This is an in-office role at our San Francisco office.

You Will:

  • Provide executive support to the C-suite, including managing complex calendars, coordinating meetings, preparing reports, and handling travel logistics.
  • Manage communication by acting as a liaison for executives, drafting emails, reviewing correspondence, and ensuring clear and professional messaging.
  • Oversee office operations to maintain a well-organized, fully stocked, and high-functioning workspace.
  • Plan & execute events including company meetings, leadership offsites, and employee engagement initiatives.
  • Manage vendor relationships, office leases, and workspace logistics.
  • Oversee facilities management, including contracts, budget, compliance, and infrastructure to optimize operations and enhance employee experience.
  • Handle expense & budget management including tracking office expenses, processing invoices, and managing executive expense reports.
  • Improve processes & efficiencies by identifying opportunities to streamline workflows and optimize productivity.
  • Ensure confidentiality & professionalism in handling sensitive information and executive communications.
  • Enhance company culture by fostering a positive office environment and supporting employee engagement initiatives.
  • Take on additional projects & responsibilities as business needs evolve, demonstrating flexibility and adaptability.

You Have:

  • Experience: 5+ years of experience supporting C-suite executives and managing an office in a fast-paced startup environment.
  • Technical Proficiency: Strong working knowledge of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Slack, and office management tools.
  • Exceptional Organizational Skills: Ability to manage multiple priorities, deadlines, and stakeholders with efficiency and accuracy.
  • Strong Communication Abilities: Excellent verbal and written communication skills, ensuring clear and professional interactions.
  • Adaptability & Problem-Solving: Ability to pivot quickly and address challenges in a fast-moving environment.
  • Office & Vendor Management Expertise: Experience in overseeing office spaces, managing vendor relationships, and handling logistical coordination.
  • Budget & Expense Management: Skilled at tracking expenses, processing invoices, and optimizing cost efficiency.
  • Strategic Thinking & Execution: Ability to anticipate needs, drive efficiency, and implement structured plans for operational success.

Compensation, Benefits & Life at Future:

  • Salary range: $95,000 - $108,000 / year + equity. The salary range is set based on multiple considerations including business needs, market demands, talent availability, experience, and unique skills and attributes. The base pay range is subject to change and may be modified in the future.
  • Health coverage: All employees who meet the eligibility requirements have access to comprehensive medical, vision, dental, and disability insurance + tax savings accounts
  • 401(k) plan
  • Flexible Paid Time Off
  • Future Membership: Enjoy our platform for free!
  • Health, Wellness & Development: Health and fitness monthly stipend contributes to our employees’ overall wellbeing, with access to a mental health platform, reimbursement for medical travel, and an annual learning & development stipend.
  • Join a diverse, passionate & driven team of all backgrounds.
 

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Future’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.