Facilities Coordinator

Employee Applicant Privacy Notice

Who we are:

Welcoming, collaborative and having the opportunity to make an impact - is how our employees describe working here.  Galileo is a financial technology company that provides innovative and revolutionary software products and services that power some of the world's largest Fintechs. We are the only payments innovator that applies tech and engineering capabilities to empower Fintechs and financial institutions to unleash their full creativity to achieve their most inspired goals. Galileo leads its industry with superior fraud detection, security, decision-making analytics and regulatory compliance functionality combined with customized, responsive and flexible programs to accelerate the success of all payments companies and solve tomorrow's payments challenges today. We hire energetic and creative employees while providing them the opportunity to excel in their careers and make a difference for our clients. Learn more about us and why we work here at https://www.galileo-ft.com/working-at-galileo.

The Workplace Coordinator at [SoFi/Galileo] is the first impression of the office, greeting visitors and employees with a friendly and cheerful demeanor. Success in this position comes with the ability to multitask between several administrative projects while maintaining a positive attitude. The Workplace Coordinator takes ownership of the front of house to proactively improve office processes and procedures while helping support a dynamic office culture. This position requires a magnetic personality and the ability to drive support within a growing company through a blend of culture, administration, operations and special projects. 

What you’ll do:

Front Desk & Reception:

• Welcome employees, visitors, and vendors; manage access and front-desk duties.
• Create a professional, welcoming office atmosphere.
• Act as point of contact for clients and infrastructure departments as needed.

Office Operations & Facilities:

• Support day-to-day office operations, including supplies, vendors, and maintenance.
• Oversee office inventory and snacks and beverages program.
• Coordinate meeting rooms, events, and catering logistics.
• Maintain office cleanliness and organization.

Onboarding & Employee Engagement:

• Assist with new hire onboarding, office tours, and desk setups.
• Lead employee engagement activities.

Emergency & Continuity:

• Support emergency planning, drills, and business continuity efforts.
• Liaise with landlords or property managers to resolve building issues.

Additional Responsibilities:

• Assist with special projects as needed.

What you’ll need:

• High school diploma or GED required; degree preferred.
• 1–2 years of experience in administrative, reception, or office coordination roles.
• Strong organizational skills and extreme attention to detail; stickler for accuracy.
• Excellent interpersonal, team building, and communication skills (English required).
• Proactive, flexible, and able to multitask effectively in a fast-paced environment.
• Passionate about building and sustaining team culture.
• Ability to maintain and respect confidentiality.
• Experience with Google Suite, expense management, billing, and other office software.
• Quick learner of new technical tools.
• Experience interacting with all levels of management, employees, vendors, and clients.
• Positive attitude, willing to go the extra mile, and able to enjoy work while being productive.
• Physically able to lift 25+ pounds regularly.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

We Offer:

• Opportunity to gain experience in a dynamic, regional role.
• Exposure to facilities and site coordination tasks.
• A supportive team environment with room to develop skills.

Galileo Financial Technologies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law.

The Company hires the best qualified candidate for the job, without regard to protected characteristics.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

New York applicants: Notice of Employee Rights

Galileo is committed to an inclusive culture. As part of this commitment, Galileo offers reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations to participate in the job application or interview process, please let your recruiter know or email accommodations@sofi.com.

Due to insurance coverage issues, we are unable to accommodate remote work from Hawaii or Alaska at this time.