Associate, Trips & Strategic Engagements

Our mission is to catalyze innovations that solve global problems and improve the lives of the world’s poorest people. We do this by incubating products, advocating for important causes, engaging with global organizations, and managing venture investments.

Gates Ventures is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Summary: 

This is a full-time, limited term position with the Trips & Strategic Engagements team to support activities for Gates Ventures across global health, energy innovation/climate change, science, education, technology, and philanthropy. This role is primarily responsible for supporting the Trips & Strategic Engagements team in the planning process and advance logistics for trips and engagements to ensure consistently successful trip and event outcomes. This role also focuses on project management; content development for event briefings, engagements, and announcements; and coordination with stakeholders and internal teams.

Responsibilities:

• Support the planning and execution of Gates Ventures trips and external events including principal travel schedule document (MBM) creation and development.
• Liaise with internal and external stakeholders, venue managers, vendors, government officials, and community members as appropriate for travel planning and logistics support.
• Support Trips & Strategic Engagements team with administrative functions including notetaking, agenda management, document management, expense reports, travel booking.
• Work closely with Executive Office, Security, and programmatic teams to ensure effective coordination of resources and information-sharing around the preparation, staffing, and execution of trips and events.
• Support Trips & Strategic Engagements team with administrative tasks including meeting scheduling, travel booking, expense reports, agenda creation and note taking.
• Manage and track event correspondence and scheduling requests (e.g. requests for event attendance, participation, and other varied requests for our principal’s time).
• Serve as a collaborative liaison and partner to the Gates Foundation, Breakthrough Energy, Microsoft, and other entities connected with Gates Ventures.
• Support a variety of special projects and VIP engagements for the Trips & Strategic Engagements team.
• Occasional travel will be required, and some work will be required outside of normal office hours, including occasional evenings, weekends, and holidays.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree or higher in addition to the required experience.
• 2+ years of experience in trip planning and logistics, scheduling and advance, direct principal support, event management, public relations, executive communications, public or corporate affairs.
• Demonstrated outstanding interpersonal and communications skills, including the ability to write clearly and quickly.
• Must have a proven track record of working in a dynamic, fast-paced environment, requiring attention to detail while maintaining focus on the big picture.
• Must be flexible and adaptable to changing situations. Proactive, able to anticipate and solve problems before they occur.
• Demonstrated experience in maintaining confidentiality and privacy during sensitive situations, and able to use discretion with communications. Must be able to uphold and ensure security and confidentiality of all information.
• Able to work very well independently, and able to disseminate information clearly and concisely.
• Demonstrated effectiveness meeting deadlines in a role requiring continual attention to detail in composing, drafting, and proofing materials.
• Able to work on several projects at a time with constant interruptions.
• Able to maintain a positive, cooperative, and professional attitude in stressful and time-sensitive situations and circumstances.
• Flexibility to work a dynamic schedule. Willingness to travel.
• Must be able to pass Background Investigation including Criminal, Public Records and Credit Checks.

Computer Skills: Position requires proficiency using Microsoft Office (Outlook – Expert, Word, Excel, PowerPoint).

Compensation & Benefits 

The salary range for this position is $130,000-$140,000 per year. Starting salary offers will vary depending on a number of factors, including education, experience, and qualifications. Gates Ventures offers a comprehensive benefits package including  medical, dental, vision, life, and disability insurance and a 401(k) program with employer match. Our benefits also include generous paid time off for vacation, sick leave, and holidays.

Gates Ventures is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.