Admin Specialist / Receptionist

About GenScript

GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy.

GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology

About ProBio

ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy (CGT), vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio’s total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing. In terms of plasmid service, ProBio supports the most clinical approvals for CGT drugs including mRNA vaccines, CAR-T in China. It is also the first GMP manufacturing platform to provide in vitro transcription (IVT) template linearized plasmids for mRNA vaccines and has supported several mRNA vaccine global enterprises to obtain clinical approvals. In terms of viral vector service, \ProBio has a stable and high-yield viral vector platform.

Job Scope:

The incumbent would be required to provide full spectrum of administrative support for the Asia-Pacific Division of GenScript.

• Provide general administrative support and coordinate office activities and operations to ensure efficient company operation
• Serve as the receptionist for the APAC office and production laboratory, handling phone calls and managing correspondence such as emails, letters, and packages
• Manage visitor registration, tracking, and record-keeping
• Support meetings by scheduling, preparing meeting rooms, setting up equipment, and taking minutes for effective coordination and execution
• Assist with business travel arrangements and negotiate corporate rates for employees
• Ensure the proper function of office facilities and equipment
• Procure and distribute office supplies, coordinate with vendors, and monitor inventory for regular replenishment
• Lease, maintain, and coordinate company dorms, manage rental agreements, and provide local services
• Maintain accurate company records and assist with financial processes and reimbursement procedures
• Organize and prepare company activities and ensure smooth deliveries for internal and external admin projects
• Streamline and optimize operational processes for efficiency, consistency, and compliance
• Communicate and collaborate closely with inter-departments, including department heads and management
• Provide backup support to other departments and teams whenever necessary
• Any other projects and ad hoc duties as assigned

Job Requirements:

• Strong sense of teamwork and service orientation
• Attention to detail and good problem-solving skills
• Excellent time management skills and ability to prioritize work
• Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment
• Self-driven individual and able to work independently with minimal supervision
• Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)
• Proficiency in Microsoft Office Suite (Word, Excel, PPT), prior experience in SAP or any ERP system is an added advantage

#GS

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.