Office Admin Coordinator

About GenScript

GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy.

GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology

About ProBio

ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy (CGT), vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio’s total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing. In terms of plasmid service, ProBio supports the most clinical approvals for CGT drugs including mRNA vaccines, CAR-T in China. It is also the first GMP manufacturing platform to provide in vitro transcription (IVT) template linearized plasmids for mRNA vaccines and has supported several mRNA vaccine global enterprises to obtain clinical approvals. In terms of viral vector service, \ProBio has a stable and high-yield viral vector platform.

Overview: 

We are seeking a proactive and reliable administrative supervisor to manager office administration functions and staff, ensuring smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary. 

Job Responsibilities: 

• Office Administrative Services:

  • Reception & Client Interaction: Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.
  • Internal Transportation: Provide transport between company buildings.
  • Office Supplies & Environment: Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
  • Maintenance & Invoices: Handle equipment maintenance, manage invoices and data files related to office operations.
  • Event Assistance: Coordinate company events, including seating, meals, and other administrative tasks.
  • Support & Emergency Response: Assist colleagues with various tasks, respond to emergencies as needed.
  • Ad Hoc Tasks: Perform other administrative duties based on business needs.

  Lunch & Snack Service:

  • Menu Management: Create and upload weekly lunch menus to the internal system.
  • Vendor Communication: Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed.
  • Snack & Cafeteria Supplies: Maintain daily snack supplies and ensure timely restocking.
  • Invoice Management: Handle invoices related to lunch, snacks, and consumables.
  • Vehicle Maintenance: Ensure company vehicles are refueled and maintained.

Qualifications:

• Associate’s degree or high school diploma, with 2+ years of administrative experience.
• Proficient in MS Office and Excel, knowledge of office systems and procedures
• Ability to multitask and prioritize, work independently with a proactive altitude 
• Fluency in both English and Chinese is preferred.
• Must be able to lift boxes weighing 30 lbs.
• Available to work abnormal hours (nights/weekends) if needed.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.