Admin Specialist

About GenScript

GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy.

GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology.

About ProBio

ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy, vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio’s total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing. 

Key Responsibilities:

Office Space Maintenance

• Liaise with property management on building-related matters, including notices, facilities, and service coordination.
• Oversee office tidiness and coordinate workstation/furniture arrangements.

Cleaning & Greenery Services

• Manage cleaning service providers: supply procurement, scheduling, inspection, and performance assessment.
• Oversee greenery maintenance: routine care, procurement, optimization of plant services.

Business Cards

• Coordinate business card requests, customization, template updates, and distribution.

Expatriate Support

• Arrange accommodation, dormitory repairs, and utility setup/closure.
• Coordinate rental, check-in/out processes, and related requests.

Office Supplies & Pantry Procurement

• Manage building access cards.
• Handle procurement, distribution, and inventory of supplies and appliances.
• Coordinate pantry procurement and daily maintenance.

Company Events

• Support event planning, coordination, and on-site execution.
• Assist with event logistics, communication, and general administrative support.

Front Desk Services

• Manage reception duties, including call handling and visitor reception.
• Handle mail and courier reception/forwarding.
• Address general administrative inquiries and provide guidance to employees.

Qualifications:

•    Diploma or Bachelor’s degree preferred.
•    Attention to detail and good problem-solving skills, have strong sense of teamwork and service orientation.
•    Strong time management and multitasking abilities, particularly in fast-paced work environments.
•    Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment.
•    Self-driven individual and able to work independently with minimal supervision
•    Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative.
•    Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)
•    Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Microsoft Teams), prior experience in Lark is an added advantage. 

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.

 

Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.