Back to jobs

RFP Coordinator

Oakville, Ontario - Canada

Who we are

Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
 
Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
 
Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.

Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking an RFP Coordinator who will be responsible for coordinating the development and completion of proposal content with minimal supervision under strict deadlines.

What you'll do:

The RFP Coordinator performs a broad range of duties/tasks as a member of the RFX team. The RFX Team is responsible for supporting Geotab’s Sales Team and our Partners with responding to formal tender requests (RFXs: RFIs, RFPs, RFQs, etc.) and Security Questionnaires. The main responsibilities for this role are composed of proposal coordination, security questionnaire response coordination, and other RFX project related tasks. For the proposal coordination duties, the RFP Coordinator will be responsible for assisting in the preparation of RFP response material, as well as coordinating the completion of vendor and security questionnaires and other similar documents describing Geotab’s products and services. The RFP Coordinator will also be responsible for managing certain tasks related to the upkeep and maintenance of RFP tools and resources, such as the RFX Intranet site, Salesforce, and more.

How you'll make an impact

  • Perform administrative tasks within the RFX Team to ensure practice and procedure adherence.

  • Coordinate the completion of vendor profile and due diligence requests, security questionnaires and small-sized RFXs, communicating regularly with internal stakeholders to ensure clear timelines, deliverables and expectations are set.

  • Conduct “first passes” at responding to RFPs using the Loopio Content Management tool, and adjusting responses accordingly to answer the question.

  • Assist with finalizing proposals (proofreading, spellcheck, formatting, customer-ready format).

  • Updating RFX records in Salesforce to ensure accuracy and completion, following up with stakeholders and escalating if necessary.

  • Creating RFX response templates and assisting the RFP Manager with creating and updating supporting materials (Opportunity Overview, Meeting Minutes, Response Templates, Responsibility Matrices, etc.).

  • Support the RFP Specialist with the Loopio Content Management tool (adding new entries for the RFP Specialist to approve, following up with content contributors and reviewers, etc.).

  • Assist with the training of new interns/hires.

  • Supporting RFP Managers and RFP Specialists with the upkeep of RFX tools, training materials, wikis and intranet site.

  • Participate in strategic review exercises to assess the efficacy of Geotab’s RFX activities.

  • Coordinate and support the creation of infographics and graphics for the RFX template and responses.

  • Other tasks as required.

What you'll bring to the role

  • 1-3 years of experience in Sales Operations. Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.

  • Professional Certification in Proposal Management (e.g APMP Professional Certification) is highly valued.

  • Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.

  • Writing, proofreading, and editing skills.

  • High accuracy and meticulous attention to detail.

  • Excellent written and verbal communication skills. 

  • Excellent proofreading abilities.

  • Able to work well under pressure and respond to fast changing priorities and deadlines.

  • Highly organized and able to manage multiple tasks and projects simultaneously.

  • Strong interpersonal relationship building skills.

  • Strong analytical skills with the ability to problem-solve and make sound decisions.

  • A strong team-player with the ability to engage with all levels of the organization.

  • Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides), and Microsoft Office Suite (Word. Excel, PowerPoint).

  • Experience with CRM Tools (e.g. Salesforce) and other tools/systems (e.g. Jira, Lucid Charts) is an asset.

  • Experience with Adobe Suite (Standard, InDesign, etc.) is an asset.

  • Entrepreneurial mindset and comfortable in a flat organization.

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.

Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.

Why job seekers choose Geotab

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

How we work

At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
 
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to learn more about what happens with your personal data.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...

Geotab’s Voluntary Self-Identification Survey

Geotab is committed to fair and equitable treatment for all, and fostering a culture that embraces diversity and inclusion throughout the hiring process and beyond. At Geotab, our unique company culture is built upon the value of “always do the right thing” which is embraced by employees around the world. As a global organization, we continuously seek ways in which we can support both our staff and our communities through programs and partnerships focused on empowering diversity and prioritizing inclusion. 

We invite you to complete this optional survey to help us evaluate our diversity and inclusion efforts. Submission of the information on this form is strictly voluntary. Opting not to participate will not impact your job application in any way. Information obtained will be kept separate from your name or job application. This information will be kept secure and confidential and will be used solely to evaluate our diversity and inclusion efforts. The information collected in this survey is only available to HR staff to view in aggregated data format and not on an individual basis. Your answer will be maintained confidential and not be seen by selecting officials or anyone else involved in making hiring decisions.

Note to USA Applicants: This is a separate survey from the EEO-1 Voluntary Self Identification Form used in the United States for compliance purposes. We feel that the options found in the mandated survey do not encompass the rich diversity of our applicants, and as such strive to provide additional responses that reflect the landscape more accurately.

Select...
Select...
Select...
Select...