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Operations Assistant (Part-time)
Who we are
Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.
Who you are:
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking an Operations Assistant with experience managing administrative tasks and collaborating with internal and external stakeholders. The contract will be fix term (12 months) and part time (20h per week), being the schedule flexible and open to negotiation.
What you'll do:
As an Operations Assistant, you will handle important support along with organizational and service administration tasks, while acting as a point of contact for employees and vendors. This position ensures that all daily procedures and services run smoothly. The role also includes the ownership of important administration tasks relating to some business service offerings.
How you'll make an impact
- Provide administrative support to ensure efficient operation in the offices.
- Provide support and assistance to the logistics of the workshop (solving questions about orders etc).
- Administering data entry tasks to support the business.
- Maintain adequate inventory of office supplies and order as required.
- Responsible for outgoing mail, shipping and receiving.
- Provide systems administration support for regional Geotab services and 3rd party service providers.
- Support the Facilities Team in implementing Health and Safety policies as well as monitoring of 3rd party services such as cleaning and equipment maintenance.
- Assist with customer shipping queries and shipping administration.
- Ensure all visitors utilize sign-in security software correctly.
- Provide staff, visitor and temporary passes and maintain security log.
- File, sort and distribute mail and packages.
- Organize company documents into updated filing systems.
- Provide basic assistance for video conferencing or connectivity issues.
What you'll bring to the role
- 1-3 years of office and systems administration experience.
- Exercise a high level of confidentiality when dealing with sensitive information.
- Highly organized and able to manage multiple tasks and projects simultaneously.
- Proven experience in building strong customer relationships and communicating changes in a legislative environment
- Able to work well under pressure and respond to fast changing priorities and deadlines.
- Excellent verbal and written communication skills.
- Strong interpersonal relationship building skills.
- High accuracy and meticulous attention to detail.
- Able to work well under pressure and respond to fast changing priorities and deadlines.
- A strong team-player with the ability to engage with all levels of the organization.
- Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides).
- Entrepreneurial mindset and comfortable in a flat organization.
- Experience and knowledge about the Heavy Transport industry will be a plus, including:
- Good knowledge of Australian geography both regional and metro areas.
- Understanding of Mass Management and Chain of Responsibility.
- Familiarity with state and legislative requirements, including NHVR (National Heavy Vehicle Regulator) / NHVAS.
- Understanding of Heavy Vehicle Combinations and dimension limits.
- An understanding of heavy vehicles operating at higher mass limits on state road schemes would be advantageous.
- Familiarity with transport documentation, permits and certifications would be highly desirable.
If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
What makes our staff passionate about Geotab?
Flex working arrangements
Home office reimbursement program
Electric vehicle purchase incentive program
Online learning and networking opportunities
Subsidized fitness membership
Co-pay tuition reimbursement
How we work
At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to learn more about what happens with your personal data.
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