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Document Admin

Las Vegas, NV

Incorporated in 1997, GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. We are founded on the principle of providing strong business partnerships with our clients by demonstrating a committed passion for those who demand technical advice and responsive customer service that adds value to their projects.

Our mission is to build and maintain strong business partnerships by demonstrating a committed passion for the principles of high-quality customer service and professional consultation that results in optimum value to our clients. We provide our employees with just compensation and a challenging, stable work environment that embodies ongoing opportunities for them to further their individual goals. We also aim to furnish a good return for our shareholders by consistently achieving our financial objectives.

GeoTek offers a variety of jobs to build on your professional career, with multiple offices located in Nevada, California, Idaho, Arizona, and New Mexico. Our branch offices serve more than just the state they are located in, providing services across a wide region.

Ready to Put Your Organizational Skills to Work? We're Hiring a Document Admin!
 
SUMMARY:
Performing day-to-day administrative tasks to assist with the filing and scanning of daily field work.
 
Duties may include, but are not limited to, answering phone calls, collecting details and accurately scheduling jobs, communicating scheduling information to the appropriate employee, and replying to a variety of both employee and client inquiries

SUPERVISION EXERCISED/RECEIVED:
Immediate Supervisor:  Field Supervisor
Direct Supervisory Responsibility: None

ESSENTIAL JOB FUNCTIONS AND DUTIES:
  • Collect paperwork from the “in” basket.
  • Scan all paperwork into master file.
  • Sort paperwork for manager review
  • Track paperwork, supply manager with missing paperwork tracker.
  • Give sorted paperwork to managers
  • Filing returned paperwork into file cabinets.
  • Create temp file from Master file for extraction.
  • Extract files from temp file into job folders on server
  • Delete / maintain temp files
  • Maintain master scanned file by day
  • Assisting in locating paperwork for final reports and billing
  • Maintain concrete ticket file
  • Upload Clark County Anchor reports
  • Submit City of Las Vegas Anchor reports
  • Other duties may be assigned as needed.

EDUCATION/EXPERIENCE:
1+ year in administrative role or similar capacity highly preferred

QUALIFICATIONS (KNOWLEDGE/SKILLS/ABILITIES):
  • Good typing skills, attention to detail, and accurate data entry abilities
  • Knowledge and ability to use computer applications and other office equipment
  • Intermediate knowledge of Microsoft Word, Excel, Outlook, Nitro, and basic computer functioning 
  • Ability to communicate verbally and in writing and follow directions
  • Ability to work independently and handle multiple tasks in an organized manner
  • Ability to work with and maintain confidential information

CERTIFICATIONS/LICENSE
No required certifications or licenses.

PHYSICAL DEMANDS/ WORK ENVIRONMENT: 
Performing general physical activities related to the workplace such as talking, hearing, and seeing, especially where one must frequently convey detailed or important information quickly and accurately. Average hearing and conversational skills and the ability to properly receive information. Finger dexterity- the position uses repetitive movements of the wrists, fingers, and hands. Average visual abilities that allow one to inspect and prepare documents, manipulate tools, and operate office machinery. Position is highly sedentary and largely includes sitting, with occasional standing, walking, and bending over. May exert up to 10lbs occasionally.

Pay Range

$19.37 - $21.37 USD

 

GeoTek is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. 

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