Job Application for IT/Facilities Assistant at Gibson Dunn

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Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Gibson Dunn is looking for an IT/Facilities Assistant to join our Abu Dhabi office and provide support with Technology, Facilities and Office Services.

This role reports to the Director of Administration and Operations Manager.

Responsibilities include:

IT/AV:

AV and video conferencing ownership — setup, testing, maintenance, and live meeting support (Teams/Zoom/Webex, room systems, wireless presentation tools)
AV equipment upkeep: firmware updates, calibration, and preventative checks.
Respond to conference room attendee technology requests and needs and troubleshoots problems utilizing standard troubleshooting tools.
Inventory conference room equipment and technology supplies, such as chargers, AC adapters, batteries and clickers, and orders supplies as needed.
Basic hardware troubleshooting of laptop, printers, and mobile devices.
IT asset inventory and hardware lifecycle tracking.
Machine imaging, software installations, and updates to Firm standards.
Logging and tracking support requests via the Firm's helpdesk/ticketing system.
Escalation of complex issues to appropriate specialists within the Firm
IT vendor coordination for repairs, warranties, and maintenance

Facilities:

Ensuring office premises is kept in pristine condition.
Performing daily inspection tours of entire premises and equipment.
Monitoring lighting systems and equipment to ensure they are operational and adhere to safety guidelines.
Office security coordination: access control, visitor management, CCTV liaison.
Acting as a liaison with Building Management, ensuring that all premise inspections, repairs and cleaning services are carried out as expected.
Setting up of tables and chairs as required for meeting requests. Assisting with internal desk moves.

Office Services & Catering:

Managing conference room reservations utilizing the Firm’s conference room software, to schedule and set-up conference rooms for meetings and/or special events, and ordering catering.
Assist with all meeting requests, including the set-up, clean-up, and support of meetings and events and handle all catering requests.
Checking inventory and ordering of office supplies.

Reprographics:

Copying, binding and cutting.
Batch printing emails and their attachments.
Scanning documents using eCopy.
Quality control of documents.

Qualifications:

Ability to use or learn to use software to schedule meetings.
Ability to use or learn to use records management software or similar.
Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Experience:

Exceptional customer service skills
Good attention to detail
Good organisational skills
Physically able to lift and handle boxes
Ability to conduct data entry with accuracy and attention to detail.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

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For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

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_{By submitting your application, you confirm you have reviewed the below statements, and acknowledge, certify, and/or consent to the below statements, based on the location of the position to which you're applying.}

_{1. I certify that the facts set forth above are true and complete. I understand that if I am employed, any falsification of this application or other information supplied, including, without limitation, information on my resume if I have submitted one (including omitting information or supplying misleading information), may result in my immediate discharge, regardless of the time elapsed before discovery.}

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_{4. I understand that, in order to be hired, I may be required to sign an authorization permitting Gibson, Dunn & Crutcher LLP to obtain consumer reports, consumer credit reports, and/or investigative consumer reports. If so, I will be provided with the authorization form(s). I understand that submitting this employment application does not obligate me to sign such form(s), although I understand that Gibson, Dunn & Crutcher LLP may not further consider me for employment if I choose not to sign such form(s), if requested.}

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_{Gibson, Dunn & Crutcher LLP respects your privacy and is committed to handling your personal data in compliance with applicable law. I acknowledge and agree that any personal information I provide in this application or otherwise during the application process may be collected, used, processed, utilized, maintained, or shared by Gibson, Dunn & Crutcher LLP in accordance with the Privacy Statement appearing at the following Internet address: https://www.gibsondunn.com/privacy-statement/.}

IT/Facilities Assistant

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