Job Application for Receptionist at Gibson Dunn

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Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

We are seeking a Receptionist to join our Abu Dhabi office.

This role reports to the Operations Manager.

Responsibilities include:

Responsible for the overall presentation of the reception area, ensuring it is clean, tidy and maintained in a professional manner.
Handle incoming phone calls and direct them as required (via the switchboard where necessary); take messages and pass them on where appropriate and monitor voicemail.
Welcome visitors and show them to the appropriate conference room.
Tidy conference and visitor rooms after use and ensure they remain presentable.
Make reservations for video/conference rooms and organise and set up video/conference calls when required, using the booking system.
Manage visitor office requests and set up the necessary facilities when required.
Prepare catering and beverages for meeting attendees.
Liaise with and organise local couriers for outgoing documents and manage outgoing mail.
Distribute incoming documents, correspondence and parcels to the relevant person (recording mail in the logbook/Excel where required).
Undertake administrative tasks such as filing, scanning, photocopying and binding documents as required.
Arrange transportation (taxis/flights) and accommodation as required.
Organise restaurant bookings.
Process invoices and expenses.
Assist with any other office administration duties as assigned.

Qualifications:

Excellent communication and organisational skills.
Ability to use own initiative and remain calm under pressure during busy periods.
Excellent customer service skills and professionalism.
Ability to undertake multiple tasks and prioritise accordingly.
Flexible and proactive approach to work.
Good interpersonal and team skills
Willingness to work overtime when required.

Experience:

Strong English language skills – reading, writing and speaking.
Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience operating VC equipment.
Experience using iManage and Emburse or similar systems.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

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For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

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_{Prior to submitting this application, please review and acknowledge Gibson, Dunn & Crutcher LLP’s compliance notices below.}

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_{By submitting your application, you confirm you have reviewed the below statements, and acknowledge, certify, and/or consent to the below statements, based on the location of the position to which you're applying.}

_{1. I certify that the facts set forth above are true and complete. I understand that if I am employed, any falsification of this application or other information supplied, including, without limitation, information on my resume if I have submitted one (including omitting information or supplying misleading information), may result in my immediate discharge, regardless of the time elapsed before discovery.}

_{2. I understand that all offers of employment are conditioned on the provision of satisfactory proof of an applicant's identity and legal authority to work in the country in which the position is based, as well as subject to completion of any background/reference check being conducted, as allowable under local law.}

_{3. I agree to have any of the statements checked by Gibson, Dunn & Crutcher LLP unless I have indicated to the contrary. I authorize my references, as well as all other individuals whom the Firm contacts, to provide the Firm any and all information concerning my previous employment and any other pertinent information that they may have.}

_{4. I understand that, in order to be hired, I may be required to sign an authorization permitting Gibson, Dunn & Crutcher LLP to obtain consumer reports, consumer credit reports, and/or investigative consumer reports. If so, I will be provided with the authorization form(s). I understand that submitting this employment application does not obligate me to sign such form(s), although I understand that Gibson, Dunn & Crutcher LLP may not further consider me for employment if I choose not to sign such form(s), if requested.}

_{5. I acknowledge and agree that any personal information I provide in this application or otherwise during the application process may be collected, used, processed, utilized, maintained, or shared by Gibson, Dunn & Crutcher LLP in accordance with the Privacy Statement appearing at the following Internet address: https://www.gibsondunn.com/privacy-statement/.}

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_{Gibson, Dunn & Crutcher LLP respects your privacy and is committed to handling your personal data in compliance with applicable law. I acknowledge and agree that any personal information I provide in this application or otherwise during the application process may be collected, used, processed, utilized, maintained, or shared by Gibson, Dunn & Crutcher LLP in accordance with the Privacy Statement appearing at the following Internet address: https://www.gibsondunn.com/privacy-statement/.}

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