Job Application for Benefits Specialist I at Gibson Dunn

New

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies meticulously tailored to every matter, however complex or high stakes.

Based in Los Angeles or Washington D.C., the Benefits Specialist I will be primarily responsible for administering and maintaining the Firm's benefit plans, conducting benefits orientations, processes payroll deduction and journal entries, and creating and auditing spreadsheets used to pay monthly invoices to vendors. The Benefits Specialist I shares a rotation of recurring operational duties and serves as a key point of contact for day-to-day benefits questions.

This role will report to the Manager, Benefits and work closely with the other Benefits Specialists and the Benefits Analyst to ensure department goals are met.

Responsibilities:

Plan Administration & Employee Service

Providing day-to-day benefits administration across medical, dental, vision, and supplemental plans.
Serving on the rotation covering the Benefits inbox, phone line, and BAS activity, responding to benefits and basic retirement plan questions.
Keeping the Firm's benefits materials and communications updated.
Coordinating and conducting benefits orientation meetings for staff and associates (generally twice weekly).
Coordinating and conducting open enrollment meetings and assisting with renewals and vendor implementations.

Payroll, Deductions & Invoicing

Participating in the deduction-calculation (dedcalc) and journals process on the 15th and end of month, including auditing reports and CMS entries for partners, foreign, and U.S. staff/associates.
Creating and auditing spreadsheets to process monthly vendor invoices.
Entering benefit adjustments for employees on leave of absence and verifying new hires are set up for correct payroll deductions.
Completing weekly carrier transmissions and GVUL imports and confirmation statements on the established monthly schedule.

Leave, Compliance & Reporting

Administering leave-of-absence premium billing, including invoices to employees on unpaid leave, 100% premium notices, and return-to-work catch-up invoices.
Tracking hours of part-time employees to determine Affordable Care Act (ACA) eligibility.
Ensuring benefit eligibility and associated premiums are correctly deducted for eligible employees in the international offices.
Handling FSA reporting, LTD letters, and the San Francisco Health Care Ordinance filing on the appropriate schedule.
Supporting compliance requirements, including 5500 filings, audits, and required notices, and maintaining updated desk procedures.

General

Drafting and updating employee-facing benefits communications and training materials.
Working on special projects as assigned and performing a variety of tasks as required.

Qualifications:

Highly organized to effectively plan, track, evaluate and follow-up on multiple priorities for multiple people.
Ability to work both independently and collaboratively, managing recurring deadlines within a shared rotation.
Excellent interpersonal skills and sense of urgency around customer service.
Excellent oral and written communication skills.
Ability to establish rapport and credibility with all levels of management, employees, and vendors.
High level of integrity and ability to handle confidential information.
Ability to work overtime as necessary.

Experience:

Bachelor’s degree required.
At least 2 years of employee benefits experience.
Compliance with legal requirements and knowledge of benefits laws and regulations, including COBRA, HIPAA, and ERISA.
Strong Microsoft PowerPoint, Outlook, Word, and Excel skills.
Knowledge of PeopleSoft/Oracle and Microsoft Office applications. Workday experience is a plus.
Basic accounting skills required.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $70-85k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

______

For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

______

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

First Name

Last Name

Preferred First Name

Country

Phone

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

School

Select...

Degree

Select...

Discipline

Select...

List any aliases or other name(s) you have used or currently use or indicate N/A.

Please provide your full home address.

Are you over the age of 18?

Select...

Have you previously applied to or worked for Gibson Dunn (including through an employment agency)?

Select...

If so, when were you employed or when did you apply?

List all close personal and professional connections employed by Gibson Dunn and their relationship to you, or indicate N/A.

Are you authorized to work lawfully in the country in which this position is based for Gibson Dunn?

Select...

Do you now, or will you in the future, require sponsorship for employment visa status to work legally for Gibson Dunn in the country in which this position is based?

Select...

How did you hear about this position?

Select...

If other or referral, please share details.

Please tell us what you liked and disliked about your last role. What interests you most about this opportunity?

Which type of employment are you seeking?

Select...

In which of our offices are you open to working?

Select...

Are you available for overtime?

Select...

When are you available for employment (i.e. what is your notice period, if currently employed)?

We value transparency and aim to ensure alignment early in the process. Can you confirm you have reviewed the compensation range, office location and work hours (if applicable) for the position and are comfortable moving forward?

Select...

What are your salary expectations?

Have you ever been separated from a previous employer under circumstances such as disciplinary action or involuntary resignation?

Select...

If yes, please explain:

Acknowledgment of Legal Notices:

Select...

_{Prior to submitting this application, please review and acknowledge Gibson, Dunn & Crutcher LLP’s compliance notices below.}

_{Terms of Use and Legal Notices, Cookie Notice}

Certification and Consent:

Select...

_{By submitting your application, you confirm you have reviewed the below statements, and acknowledge, certify, and/or consent to the below statements, based on the location of the position to which you're applying.}

_{1. I certify that the facts set forth above are true and complete. I understand that if I am employed, any falsification of this application or other information supplied, including, without limitation, information on my resume if I have submitted one (including omitting information or supplying misleading information), may result in my immediate discharge, regardless of the time elapsed before discovery.}

_{2. I understand that all offers of employment are conditioned on the provision of satisfactory proof of an applicant's identity and legal authority to work in the country in which the position is based, as well as subject to completion of any background/reference check being conducted, as allowable under local law.}

_{3. I agree to have any of the statements checked by Gibson, Dunn & Crutcher LLP unless I have indicated to the contrary. I authorize my references, as well as all other individuals whom the Firm contacts, to provide the Firm any and all information, with the exception of information related to salary history, concerning my previous employment and any other pertinent information that they may have.}

_{4. In consideration of my employment, if I am hired, I agree that my employment and compensation can be terminated at will, with or without cause, and with or without notice, at any time, either at my option or at the option of the Firm.}

_{I understand that no employee or representative of the Firm, other than the Managing Partner, has the authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the above. Such agreement must be in writing and must specifically state that this at will employment agreement is being modified.}

_{I agree that this constitutes an integrated agreement with respect to the at-will nature of any employment of me by the Firm, that it is final and fully binding, and that there are no oral, written, or implied agreements regarding this issue.}

_{TO ALL APPLICANTS (EXCEPT NY APPLICANTS)}
_{1. I understand that, in order to be hired, I may be required to sign an authorization permitting Gibson, Dunn & Crutcher LLP to obtain consumer reports, consumer credit reports, and/or investigative consumer reports.}

_{If so, I will be provided with the authorization form(s). I understand that submitting this employment application does not obligate me to sign such form(s), although I understand that Gibson, Dunn & Crutcher LLP may not further consider me for employment if I choose not to sign such form(s), if requested.}

Privacy Notice:

Select...

_{Gibson, Dunn & Crutcher LLP respects your privacy and is committed to handling your personal data in compliance with applicable law. I acknowledge and agree that any personal information I provide in this application or otherwise during the application process may be collected, used, processed, utilized, maintained, or shared by Gibson, Dunn & Crutcher LLP in accordance with the Privacy Statement appearing at the following Internet address: https://www.gibsondunn.com/privacy-statement/.}

Benefits Specialist I

Apply for this job