Job Application for Receptionist at Gibson Dunn

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Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Receptionist will work alongside another receptionist and will be responsible for being the first interaction that a client or guest has when visiting the firm and is responsible for ensuring that the guest is greeted in a warm and inviting manner. Each Receptionist plays an integral role in the execution of a concierge-level experience for our clients and guests.

This role reports to the Office Services Manager.

**The hours for this position are Monday – Friday; 7:45 am – 4:45 pm CT.

Responsibilities include:

Welcoming clients and managing visitor registration with building security protocols.
Issuing parking validations, tracking usage accurately, and logging incoming deliveries.
Managing incoming and outgoing calls using the Cisco phone system.
Scheduling and reserving conference rooms; supporting various clerical tasks as needed.
Processing check requests and prepare expense reports for approval.
Coordinating lunch orders for client meetings, maintaining related records, and assisting departments with special projects.
Collaborating with the catering team and provide backup support to the Catering Assistant when necessary.

Qualifications:

Proactive and have strong interpersonal and customer service skills.
Ability to use good judgment in handling administrative tasks in a timely manner with limited supervision and in a professional manner.
Strong attention to detail.
Ability to prioritize multiple projects and problem solve while remaining calm in a deadline-driven situation.
Good telephone demeanor and excellent grammar, punctuation, and spelling skills.
Must have strong communication skills with diplomacy, professionalism, and courtesy, by phone, in-person, and email.
Ability to work overtime as necessary.

Experience:

High school diploma required.
At least five years of previous receptionist/front office experience in a law firm or in a professional services environment.
Demonstrated high proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Windows 7.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $45-52k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

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For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

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Please tell us what you liked and disliked about your last role. What interests you most about this opportunity?

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In which of our offices are you open to working?

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When are you available for employment (i.e. what is your notice period, if currently employed)?

We value transparency and aim to ensure alignment early in the process. Can you confirm you have reviewed the compensation range, office location and work hours (if applicable) for the position and are comfortable moving forward?

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Have you ever been separated from a previous employer under circumstances such as disciplinary action or involuntary resignation?

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Acknowledgment of Legal Notices:

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_{Prior to submitting this application, please review and acknowledge Gibson, Dunn & Crutcher LLP’s compliance notices below.}

_{Terms of Use and Legal Notices, Cookie Notice}

Certification and Consent:

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_{By submitting your application, you confirm you have reviewed the below statements, and acknowledge, certify, and/or consent to the below statements, based on the location of the position to which you're applying.}

_{1. I certify that the facts set forth above are true and complete. I understand that if I am employed, any falsification of this application or other information supplied, including, without limitation, information on my resume if I have submitted one (including omitting information or supplying misleading information), may result in my immediate discharge, regardless of the time elapsed before discovery.}

_{2. I understand that all offers of employment are conditioned on the provision of satisfactory proof of an applicant's identity and legal authority to work in the country in which the position is based, as well as subject to completion of any background/reference check being conducted, as allowable under local law.}

_{3. I agree to have any of the statements checked by Gibson, Dunn & Crutcher LLP unless I have indicated to the contrary. I authorize my references, as well as all other individuals whom the Firm contacts, to provide the Firm any and all information, with the exception of information related to salary history, concerning my previous employment and any other pertinent information that they may have.}

_{4. In consideration of my employment, if I am hired, I agree that my employment and compensation can be terminated at will, with or without cause, and with or without notice, at any time, either at my option or at the option of the Firm.}

_{I understand that no employee or representative of the Firm, other than the Managing Partner, has the authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the above. Such agreement must be in writing and must specifically state that this at will employment agreement is being modified.}

_{I agree that this constitutes an integrated agreement with respect to the at-will nature of any employment of me by the Firm, that it is final and fully binding, and that there are no oral, written, or implied agreements regarding this issue.}

_{TO ALL APPLICANTS (EXCEPT NY APPLICANTS)}
_{1. I understand that, in order to be hired, I may be required to sign an authorization permitting Gibson, Dunn & Crutcher LLP to obtain consumer reports, consumer credit reports, and/or investigative consumer reports.}

_{If so, I will be provided with the authorization form(s). I understand that submitting this employment application does not obligate me to sign such form(s), although I understand that Gibson, Dunn & Crutcher LLP may not further consider me for employment if I choose not to sign such form(s), if requested.}

Privacy Notice:

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_{Gibson, Dunn & Crutcher LLP respects your privacy and is committed to handling your personal data in compliance with applicable law. I acknowledge and agree that any personal information I provide in this application or otherwise during the application process may be collected, used, processed, utilized, maintained, or shared by Gibson, Dunn & Crutcher LLP in accordance with the Privacy Statement appearing at the following Internet address: https://www.gibsondunn.com/privacy-statement/.}

Receptionist

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