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Office & Facilities Coordinator - Temporary

Pleasanton

As the leading transit bus manufacturer in the United States, GILLIG buses play a critical role in the environmental and social initiatives in communities across our nation.  GILLIG is on the forefront in the transition to zero-emission vehicles and has an unmatched reputation in the industry for quality, reliability, durability, service, and support.  From initial design through final assembly, each GILLIG bus is designed and built in Livermore, CA. 

WHY GILLIG

  • Leader in environmentally friendly mobility solutions including battery electric, hybrid electric, near-zero CNG and clean diesel transit buses
  • Renowned for its inclusive team/family-oriented culture
  • Stable, successful, and growing organization – a Bay Area business for over 132 years!
  • Flexible schedules (*depending on project needs)
  • Excellent compensation including company paid medical premiums, generous retirement plan and other comprehensive benefits

ABOUT THE ROLE

We are seeking a highly organized and proactive Office & Facilities Coordinator to oversee day-to-day operations at our new Pleasanton satellite facility. This temporary role is critical in ensuring a smooth, well-organized, and welcoming workplace environment for employees and visitors. Manage daily office functions to ensure a clean, efficient, and professional workplace

The ideal candidate excels in a dynamic environment, possesses strong attention to detail, and can effectively balance administrative, operational, and facilities-related tasks.

This is a 3-4 month long temporary position at our Pleasanton facility and will report directly to the Senior Executive Assistant & Communications Specialist.

IN THIS ROLE YOU WILL

  • Serve as the primary administrative support for the Pleasanton facility
  • Coordinate meeting logistics, support onsite events, and schedule/book catering
  • Manage incoming and outgoing correspondence, including trips to the Livermore facility several times a week
  • Act as the primary point of contact with the landlord regarding building or facility needs
  • Order office and kitchen supplies, restock fridge and pantry
  • Oversee maintenance requests and coordinate resolution of minor office issues
  • Ensure an organized, safe, and welcoming environment for staff and visitors
  • Maintain and administer the office badging system for employees and visitors
  • Assist with special projects, events, and ad-hoc office initiatives
  • Take direction from Senior Executive Assistant & Communications Specialist
  • Complete other assignments as needed

BASIC QUALIFICATIONS

  • High School Diploma
  • Minimum 1-2 years administrative experience required
  • Proven experience in office coordination, facilities support, or administrative roles
  • Strong organizational, multitasking, and communication skills
  • Ability to work independently, solve problems, and manage competing priorities
  • Proficiency with standard office software (Microsoft Office, Adobe Pro)
  • Must have a valid driver’s license and access to a personal vehicle (mileage will be reimbursed)

WORK ENVIRONMENT

  • Ability to lift 25 lbs.
  • Prolonged periods of sitting/standing at a desk and working on a computer
  • Regularly required to sit, stand, and walk and occasionally kneel or squat
  • The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.
  • Local travel required (Livermore and Pleasanton)
  • Standard start time: 7:00am
  • Must be able to navigate manufacturing environment, comfortable around heavy machinery, tools, etc.
  • Must be able to wear Personal Protective Equipment, (i.e. safety glasses, bump caps, hearing protection, etc.)

EXPECTED COMPENSATION

$26.00 - $30.00/hourly

Pay offered may vary depending on multiple individualized factors, including market location, job classification, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if a candidate receives an offer of employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

GILLIG is committed to providing equal opportunities to all employees and applicants for employment. We are committed to creating an inclusive and diverse workplace that values and respects the unique talents, experiences, and perspectives of our employees and the people we serve. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, pregnancy, gender identity or any other characteristic protected by law.

 

 

 

 

 

GILLIG is an equal employment opportunity and affirmative action employer.

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