Office Assistant
About GiveDirectly
GiveDirectly (GD) aims to reshape international giving – and millions of lives – by providing cash grants directly to the world’s poorest. The Brookings Institution estimates that $70B of cash transfers would be required to eliminate the poverty gap; the aid sector currently spends $135B each year, much of it on evidence-free interventions. GiveDirectly wants to change that, establishing cash transfers as a benchmark for foreign aid – as the index fund is a benchmark for the financial industry – and in the process accelerating the end of extreme poverty.
GD has raised over $1B since launching in 2011, delivered cash to more than 1.5 million people in 15 different countries. We’ve also supported large-scale, experimental research that indicates strong recipient impact of our programs. As a result, GD has been celebrated as one of the most innovative non-profit companies by Fast Company, while the growing cash transfer movement (and GD’s leading role within it) have been featured in the New York Times Magazine, This American Life, Foreign Affairs, and The Economist.
Our culture is candid, analytical, agile, and non-hierarchical. Our global team of ~150, and country operations teams of ~650, together come from 21 different countries speaking 69 different languages. Team members bring experiences from the private sector, NGOs and government. From software engineers to seasoned humanitarian workers, former management consultants to public servants, researchers to field operations -- it’s an incredible group of people.
Our values are central and deliberately opinionated. We genuinely center the people we serve in our decision making, and strive to build an ambitious, fast moving and high performing environment. We strongly encourage you to read through our values carefully, if they reflect how you like to work and energize you, this could be a great fit.
We work hard to create an environment in which all our team members can thrive, succeed and grow. We support flexibility, take care of each other, have fun, and create professional growth opportunities.
Job Title: Office Assistant
Location: Kampala
Reports to: Office and Procurement Assistant
Job Summary:
The Office Assistant will provide day-to-day administrative and clerical support for the smooth operation of our office.
Key Responsibilities:
- Provide general administrative and clerical support, including mailing, scanning, photocopying, and binding documents.
- Maintain both electronic and physical filing systems of administrative documents for easy retrieval and confidentiality.
- Prepare routine reports and support with data entry tasks when needed.
- Greet visitors and ensure they are properly attended to or directed.
- Support daily office operations and administrative tasks.
- Set up meeting rooms and prepare materials for meetings and presentations.
- Maintain office supplies and equipment, ensuring that stock levels are monitored and replenished as necessary.
- Coordinate office maintenance, cleaning, garbage collection, and repair schedules.
- Assist with organizing and executing staff happy hours, quarterly events, and internal team engagements.
- Run office errands as required.
- Provide support to clients and vendors courteously and professionally.
- Work closely with other team members and departments to ensure smooth office operations.
- Coordinate travel arrangements and prepare itineraries if needed.
- Assist with special projects and ad-hoc tasks as assigned by management.
Qualifications and Skills:
- Diploma in Business Administration, Secretarial Studies, or Office Management.
- Minimum of 1 year experience in a similar administrative or office support role.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Highly organized with strong attention to detail.
- Ability to multitask and prioritize tasks efficiently.
- Friendly, professional demeanor with excellent interpersonal skills.
- Able to work independently and as part of a team.
Working Conditions:
- Standard office hours (Monday to Friday). This is not a remote office. It is an office based role.
- Occasionally required to support after-hours at events or urgent office matters and field work.
- Fast-paced work environment requiring flexibility and adaptability.
Compensation:
At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third-party salary aggregator to ensure that staff’s total compensation package (base compensation + bonus) falls within the 75th percentile of similar roles, at similar organizations. We also have a no-negotiation policy to ensure we are paying staff equitably across roles. The annual gross salary for this role is Ugx. 12,000,000 (monthly gross salary is Ugx. 1,000,000).
Working at GiveDirectly
GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.
Flagging for US applicants: We invite you to "Know Your Rights" as an applicant.
Commitment to Safeguarding
As a global organization serving some of the world’s most vulnerable communities, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any sexual exploitation, abuse, and harassment issues relating to potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.
GD is committed to observing all local, national and international laws that protect children, vulnerable adults, and basic human rights of all. GD is committed to a policy of “zero tolerance for sexual exploitation, abuse, and harassment (SEAH)” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.
These efforts help us continue to build and maintain trust with the communities we serve, and prevent harm to our recipients.
Want to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!
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