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Environmental Services Administrative Coordinator - PRN

Givens Estates - Asheville, NC

Why join Givens? Givens Communities continues to be a positive force and advocate for older adults. We have a mission to expand the possibilities of aging by improving lives through communities, services, and outreach. Givens Communities promotes inclusion and belonging by aligning our words with actions so that everyone is welcomed and treated with dignity and respect. We continuously look for innovative approaches to achieve our sustainability goals and practices to protect our natural resources. Our collective mindset is to ensure the communities remain forward thinking and progressive as our residents seek a purpose driven life. Purpose. Passion. Possibilities.

What You'll Get:

  • Competitive referral bonus program  
  • Educational assistance & professional development opportunities 

Givens Estates, a premier nonprofit continuing care retirement community, is hiring a PRN Environmental Services Administrative Coordinator. The primary purpose of this position is to serve as administrative/secretarial support for Environmental Services team. This position reports to the Environmental Services Director, and the schedule would be weekdays from 8-4:30. This is an on-call position that would mainly be needed in case of lapse of coverage, call-outs, vacations, etc. If you are a self-starter passionate about growing your career as an Administrative Coordinator in a quality environment, we would love to hear from you! 

What you’ll do: 

  • Receive environmental services requests by telephone, email, and in-person by residents/ team members and input work orders and various projects into Worxhub
  • Provide support to the Environmental Services team, including creating correspondence and reports and assisting with special projects
  • Perform administrative and organizational tasks as assigned, such as files and maintaining facility records (inspections, certifications, etc.)
  • Maintain and order all office supplies for the Environmental Services team including the Health Center and Assisted Living
  • Prepare Environmental Services payroll and schedules
  • Provide basic IT support to team members when there are questions concerning tablets, copier, computers, Worxhub or PayCom
  • Utilize translation methods to assist ESL team members
  • Takes personal responsibility for safety in the workplace
  • Attend continuing education programs, including on-line to fulfill requirements of the position
  • Perform any other duties and/or tasks that may be assigned on an as-needed basis by an authorized supervisor

What you’ll need: 

  • High school diploma or GED equivalent is preferred, added plus if the candidate has a college degree
  • Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing quality care and maintaining a sound operation
  • Ability to push, pull, move and lift a minimum of 30lbs at least 3ft in height and 10ft in distance without aid
  • Working knowledge of computer systems and software packages including Excel, Word, PowerPoint, Worxhub, Sharepoint, FORTIS, Status Solutions and HVAC control software
  • Exemplary public relations and office skills with the ability to multi-task, prioritize, and adapt with minimal supervision
  • Strong verbal communication and written skills

Compensation is competitive and based on your experience and skillset and includes our comprehensive benefits package! 

Still curious about what Givens is all about? It's kind of a long story, but at our core, we're a senior housing organization with a lot of heart and committed to providing housing to seniors of all socioeconomic backgrounds across WNC. We already have four communities (two life plan communities and two affordable communities) with plans for many more in the coming years.

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I hereby certify that all statements made by me in this application are true and correct to the best of my knowledge and belief and that I understand all of the questions and statements made in this application. I also understand that any misrepresentation or omission of facts in my application may result in rejection of my application or termination of employment. I authorize the investigation of all statements made in this application. If I am employed, I will be required to complete an employment verification form (I-9) and, within three days, provide satisfactory evidence of identity for eligibility for employment. This application is not valid unless it has been completed in its entirety and dated by the applicant. Applications will not be considered after sixty (60) days from the submission date unless the applicant reapplies. I understand that nothing in this employment application, in the company's statements or personnel guidelines, or in my communications with any company official is intended to create an employment contract between the company and me. I also understand that the company has the right to modify its policies without giving me any notice of the change(s). No promises regarding employment have been made to me, and I understand that no such promise or guarantee is binding upon the company unless it is made in writing and signed by an authorized company officer. I understand, if an employment relationship is established, that it will not be for any definite term; that conditions may require me to work a schedule other than the one for which I have applied, or for which I was originally hired; that I have a right to terminate my employment at any time; and that the company retains the right to terminate my employment at any time, without cause or previous notice.
***Please be advised, the position you are applying for may require COVID-19 testing upon hire and weekly thereafter until we receive further guidance from the CDC (Centers for Disease Control) and Buncombe County Health Department. Team members in these areas are provided with adequate PPE (personal protective equipment) to perform the functions of this position safely.***


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